Records Management Lifecycle
The number of stages in the VHA's Records Management Lifecycle.
What is 3?
This is the organizational information management system the VA uses to track all systems in an inventory.
What is VASI?
PHI and PII sent by email should always be protected by this.
What is encryption?
All records from this system are saved to VA servers and will become official agency records; including chats, group chats, and video meetings (when recorded).
What is Teams?
Anyone.
Who can create a record?
All information related to a system or product's ATO and general controls are tracked here.
What is eMASS?
If you have questions about how to handle a record, the person in this role can serve as a reference within the VA.
What is the Information System Security Officer (ISSO)?
This is the schedule by which the NARA determines how long a record should exist.
What is the General Release Schedule?
This is created when an item documents VA functions, operations, policies, decisions, procedures, or essential transactions.
What is a record?
A product's code is commonly stored in this cloud-based information management system.
What is GitHub?
These systems have built-in Version Control.
What are SharePoint and Teams?
This person is responsible for ensuring that a newly created record is maintained and housed in a system that allows for easy retrieval and use.
What is the record’s creator?
Filing, duplication, and dissemination are all a part of this lifecycle stage.
What is Maintenance/Use?
Business requirements and acceptance criteria are stored here.
This email management paradigm aims to organize your inbox so that it has 10 or fewer emails at a time.
What is Inbox Zero?
This Directive outlines how the Veteran’s Health Administration (VHA) conducts Records Management.
What is Directive 6300(1)?
These are the two final end states for a record.
What is either destroyed as a temporary record or transferred to the NARA as a permanent record?
This common, encrypted IM System should never be used as a System of Record for PII and/or PHI.
What is SharePoint and/or Teams?
This form should be used when destroying a record.
What is VA Form 7468?
“Files must be organized by Service-Line, Department, and/or work center in an organized method…”
What is the recommended guidance for file organizations?