Definition & Purpose
What is an information system?
A system that collects, stores, processes, and shares information to help organizations operate efficiently.
What are the 5 main components of an IS?
Hardware, software, data, procedures, people
Name one thing to consider when choosing as IS.
Hardware, software, processing power, user experience, roles, or data.
Name one advantage of using an IS.
Saves paper and space.
Name one disadvantage of using an IS.
Training is needed.
Name two things an IS helps businesses do.
Operate efficiently and make better decisions.
Give an example of hardware in an IS.
Computer, printer, server.
What is the difference between off-the-shelf and custom-made software?
Off-the-shelf is ready-made; custom-made is designed for specific needs.
How do ISs make data processing faster and more accurate?
Computers handle large tasks quickly and reduce errors.
What can happen if hardware or software fails?
The system might stop working (downtime).
True or False: An IS is only made up of hardware.
False
What does software do in an IS?
Tells the hardware what to do or runs programs
Why is the processing power important when choosing an IS?
It affects how fast and efficiently the system handles tasks.
What repetitive task can be automated by an IS?
Billing, payroll, or attendance tracking.
How can poor data quality affect decisions?
It can cause wrong or bad decisions.
Give an example of how schools use information systems.
To record attendance, manage grades, or communicate with parents, etc
Which component includes the users?
People
What does "user experience" refer to?
How easy and comfortable it is for people to use the system.
What does "access from anywhere" mean?
Users can view or edit data from different locations via a network.
What security risk comes with IS use?
Hackers or unauthorized access.
Why is an IS important for decision-making?
It provides accurate and timely data to support better choices.
What is the role of procedures in an IS?
They are the rules or steps users follow when using the system.
Give one reason why roles and responsibilities should be considered.
To ensure the system fits the tasks and users' needs.
Why is data sharing an advantage?
It allows different parts of an organization to work together easily.
Why might users resist using a new IS?
They don't understand it or prefer old methods.