Proposals
Award Management
Roles & Responsibilities
RANDOM
100

This person may submit proposals to a sponsor on behalf of an institution. 

What is a signing official/AOR?

100

This policy helps determine how long grant documents need to be kept before destroying after the grant end date. 

What is a document retention policy? 
100

This group was charged with oversight of all animal use at the University of Alaska Anchorage. The primary purpose of this committee is to ensure compliance with national policies protecting the welfare of laboratory and field research animals.

What is the Institutional Animal Care and Use Committee (IACUC)?

200

These rates may change by the time the proposal is awarded but the proposal must reflect the most current rates.

What are benefit rates, F&A Rates, graduate student insurance rates, tuition and fee rates, and any rates decided on a yearly basis?

200

Federal awards for salaries and wages must be based on records that accurately reflect the work performed. This is our after-the-fact documentation of salaries and wages required. 

What are Grant Effort Certifications? (UA Acct & Admin Manual - Compensation- Personal Services D-04, 2 CFR §200.430)  

200

This is the University of Alaska's cognizant federal agency. 

Who is the Office of Naval Research?

200

These characteristics of a cost help determine if they can be charged directly to an award or not. 

Allocable, Allowable, Reasonable, Consistent, and (new one) Documented. 

300

Memberships, Subscriptions printing, and Administrative/clerical salaries are all costs that need this type of permission by the institution to charge to a grant. 

What is a Cost Accounting Standards Exemption? (2 (Accounting for Administrative or Clerical Services on Sponsored Awards D-05 that follows CFR §200.413)

300

Costs that are agreed upon unallowable under the terms of a grant, contract, or cooperative agreement, but which are allowable under normal circumstances.

What are Mutually agreed upon unallowable costs?

300

This document can be verified by a designee that has firsthand knowledge or by using a suitable means of verification of the work performed.

What is a Grant Effort Certification? 
300

Constant staffing and/or organizational changes, low-quality programmatic performance, inadequate, inaccurate or late progress or financial reports, lack of previous federal grant experience, poor results from prior audits are characteristics are of this type of subrecipient.

What is a HIGH-RISK subrecipeint that require more monitoring in order to lower risk to the University? (UA Acct & 

400
This part of the federal guidance is for guiding institutions on creating a policy and procedures to determine, administer, and monitor, and subaward agreements. 

What is 2CFR200.330-.332 Subpart D: Post Federal Award Requirements? 

400

Those activities/costs are 1) advertising/public relations designed solely to promote the university’s offices, colleges, or units and their programs and services; 2) alumni activity; 3) fundraising and cash management, and 4) lobbying, including costs of a legislative liaison.

Unallowable Costs - 2 CFR § 200 has identified four specific activities whose costs have been determined to be entirely unallowable by the Federal government, but allowable by the University but not with federal funding.  (UA Admin & Acct Manual - D-03- Accounting for Unallowable Costs)

400

This person(s) have primarily responsible for doing during-the-award monitoring. 

Who is the Principal Investigator? 

400

This must be disclosed if a financial interest of the investigator (including those of the spouse and dependent children) would reasonably appear to be affected by the research or educational activities

What is a Conflict of Interest?

500

This type of commitment may be used to substantively demonstrate the university's commitment to a project in a proposal.

What is voluntary uncommitted cost share? (UA Accounting & Admin Manual -Cost Sharing or Matching on Sponsored Projects - D01, 2CFR200.3)

500

These type costs are those that are incurred for common or joint objectives or activities. These costs typically cannot be clearly identified with a particular sponsored project, instructional activity or any other institutional activity.

What is Facilities & Administrative costs (F&A/ICR)?

500

Each individual of this group shall be appointed by the governor, subject to confirmation by a majority of the members of the legislature in joint session. The University of Alaska shall be governed by this group. 

What is the UA Board of Regents?

500
These are the attributes that should be in grant documentation. 
  1. Authorization (was it authorized)
  2. Spending (description of what was spent)
  3. Justification (is there enough information that justifies the charge to the grant?)
  4. Can you think of more?
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