Timeline
When do you admit the child into the UAC portal?
At the beginning of the intake process
What team sends the child, foster family, and flight information to the program director?
The National Intake Team
What form does the child transporter need to sign at child drop-off/pick-up?
The Pre-admission form
What team first contacts the foster family to confirm if they accept a child placement?
The National Intake Team
Where do you take the child's picture for the UAC portal, EVOLV, and Coversheet?
In front of the white back-drop in the MP room
When can the child speak to their sponsor?
After the sponsor's identity has been verified by the on-call team
What team is in contact with the foster family before and during the intake process?
The On-call Team
What time does the on-call team contact the foster family to confirm the child's drop off at the foster home?
Before the child's arrival and during the intake when it's close to ending
Who does the on-call team give all intake documents to for the physical file?
The assigned case manager
What are the 3 progress notes you must complete in the 24-hour time frame?
1.) Admission Progress Note, 2.) SP Identification Progress Note, 3.) Disclosure Notice Progress Note
True or False: The Foster Parent signs the last 4 pages in the Youth Handbook
True
If the child is transferring from another facility do you A.) Pick them up at the airport or B.) Wait for their arrival at the center?
A.) Pick them up at the airport
Who does the on-call team stay in contact with if the child is traveling to the center from the border?
MVM
What do you document in the Child Inventory Log?
The on-call team must document what the child was wearing during intake, their belongings, and the new essentials provided by NYAP
What 2 documents are signed by the foster parent, provided as copies to the foster parent and uploaded to EVOLV in the 24-hour timeframe?
1. FP Rights and 2. FP Expectations
What is the procedure if a child has lice?
If a child has lice, prepare a lice removal kit to provide to the FP and inform the FP they will need to use it on the child
What are the 8 steps you must complete in a 4-hour timeframe if the intake occurs during irregular hours (i.e. after 6pm, evening, early morning, after 12am)?
1.) Child pick-up/drop-off, 2.) Child check-in, 3.) Medical Screening & check for lice, 4.) Child Photo & upload, 5.) UAC portal admission, 6.) Sponsor Identity Verification, 7.) Inventory, 8.) Foster home drop-off
Who delivers the information of the child, flight, and foster parent to the on-call team?
Program Director/Assistant Program Director
On which platform/program do you complete the ORR Initial Intake Assessment?
The UAC portal
What 4 documents don't need foster parent signatures but are still provided as copies to the foster parent and uploaded to EVOLV in 24 hours?
1. ICCA, 2. FP Responsibilities, 3. FP ID Letter, 4. Emergency Contacts