Office Efficiencies
Name one manual office equipment.
Stapler, hole punch, filing cabinet.
What is an open office layout?
A large space with desks and minimal partitions.
What does ergonomics focus on?
Designing the workplace to fit the worker safely and comfortably.
This skill involves expressing ideas clearly through speaking or writing.
What is communication? (Using 7 C's of communication)
Define a positive attitude in the workplace.
Being cheerful, cooperative, and willing to learn.
What is the function of a photocopier?
Makes copies of documents quickly and efficiently.
What are 2 ways to prevent injury at your desk?
Sit in a chair made for the computer station, don't have hot coffee at your desk, use wrist pad, use elbow pad
Name one ergonomic feature of a good office chair.
Adjustable height, lumbar support.
This skill helps you manage your tasks and responsibilities efficiently, often using planners or schedules.
What is time management?
Why is punctuality important in office work?
Shows reliability and respect for others· time.
Others are depending on you.
What does MOS stand for?
Microsoft Office Suite
What layout is best for confidential work?
Office or cubicals.
How does poor lighting affect productivity?
Causes eye strain and reduces concentration.
This skill involves working well with others to achieve a common goal.
What is teamwork? (or collaboration)
Give two examples of good work ethics.
Honesty, responsibility, respect, punctuality.
Explain how a shredder contributes to office security.
Destroys confidential documents to prevent data breaches.
List two disadvantages of an open office layout.
Noisy environment; lack of privacy.
Suggest two ways to improve ergonomics in a workspace.
Use adjustable furniture; good ventilation; and proper lighting.
This skill allows you to analyze situations, identify problems, and come up with effective solutions.
What is critical thinking?
How can a worker demonstrate initiative?
Volunteering for tasks, suggesting improvements, learning something new.
Using the notes function in the calendar or sending a follow up email to everyone.
Compare open and cellular layouts in terms of supervision.
Open allows easier supervision; cellular requires more effort.
Explain the impact of ergonomics on employee health.
Reduces injury risk and boosts productivity
This skill involves adapting to new situations and learning from experiences to improve future performance.
Adaptability/ Flexibility
Discuss the importance of teamwork in office administration.
Encourages collaboration and builds trust, and everyone can bring their expertise to the team.