Manual Tickets/ Ticket Corrections
Proper storage of manual tickets.
What is blank Manual Tickets must be kept in a locked or secure location and separated from regular scale tickets?
Define the purpose and importance of completing a weigh up/ cut off regularly.
What is maintaining accurate inventory records?
Define handling loss
What is the physical loss accounted for when handling grain?
Define the acronym "S/O"
What is shortage/ overrun?
Define what a grad is.
Example: if the graduation of the scale is 20, the weight on the scale will increase by 20 pounds at a time.
Supporting documents for a weight correction on a ticket.
What is a tally tape print out or smartplay screenshot from iGMS?
Define clean house.
What is adjusting book and physical to ZERO when all bu's have been shipped?
Documentation required to be reviewed and signed off on daily.
What is DGR and HLR?
HLR Analysis and DGR Retention – If the official DGR for the location is being kept centrally, the location only needs to keep HLRs and DGRs on a 12-month rolling basis. If the location is keeping the official DGR, it must be maintained for seven years, or the duration of a tax hold, whichever is longer.
Define "P" & "BMP" within the S/O Program
What is "policy" and "best management practice"?
(P) = Policy – Must be followed/done
(BMP) = Best Management Practice – Optional practices that should be followed
The document that must accompany every third party scale check.
What is the Scale Testing and Inspection Checklist?
Required frequency to review manual ticket and ticket correction logs.
What is monthly?
Items to check: logbook must be kept with date, ticket number, & reason for manual tickets used.
Define a weigh up/cut off
What is WU/CO- required physically weighing bu's to be accounted for?
Define the frequency of drying shrink and the type of loss we are accounting for.
What is daily, moisture loss and handling loss make up the total drying loss.
This shows up on the HLR as a drying event.
Annual requirements of S/O program.
What is review program, update name and date at the top, and log any changes/ updates within the document?
Requirements for lifting test weights.
What is weekly for locations greater than 24 million bu/ year and monthly for all other locations.
These are MINIMUMS, your S/O program may be more stringent. To locate the chart go to RCI in the GLOBAL Warehousing/ Inventory Control policy, CASC Scale Testing Procedures
Define separation of duties for the manual ticket process.
What is the person who writes the manual ticket must be different from the person who enters the ticket into LYNX, and the person who signs off at the end of the month must also be different?
The length of time between weigh ups before a variance is needed.
What is 2 years?
Define the formula for calculating damage shrink
What is 0.5% loss for each 4% increase in damage?
For damage shrink, the Location Manager and Regional Operations Leader are responsible for determining the appropriate shrink, if any to be taken.
Define the purpose of the S/O Program.
What is to control and minimize the loss of commodities as they move through this facility, and to timely and accurately account for all losses or gains?
Platform scale crosscheck requirements
What is weekly for facilities that handle 24 million bu/year and monthly for all other facilities.
Can be found in the chart go to RCI in the GLOBAL Warehousing/ Inventory Control policy, CASC Scale Testing Procedures
Define the process of ordering more manual tickets.
What is Ask Lacy?
Documentation required to be retained and submitted when weigh up/ cut off is complete.
What is all scale tickets and internal weight records, beginning and ending DGR's, screenshot of LYNX adjustment, email confirmation from CGD LYNX Stox?
Keep physical files of these documents at least until the next weigh up is completed.
Define the first alternative for taking aeration shrink.
What it on a quarterly basis, attempt to determine actual bin moisture and take aeration shrink in any inventory management systems. Please note, in some countries/regions, a financial reserve may be taken to account for moisture losses, rather than a physical shrink?
List the 3 main topics in the S/O Program
What is elevator controls, procedures for accounting gains/ losses, and security?
Template is located in RCI under GLOBAL Warehousing and Inventory Control Policies!
3rd party and government agency scale test record retention requirement
What is at least 2 years should be kept at the location?