SOP Basics
SOP is the acronym for this common office practice.
What is Standard Operating Procedure?
The first component of an SOP?
What is the Title?
One common pitfall to avoid when writing SOPs.
What is being too vague, overcomplicating, or ignoring updates?
These SOPs break down a task into a series of simple, sequential steps. Example: Entering an Invention Disclosure, filing a Provisional application, or paying an annuity.
What are Step-by-Step SOPs
The best Jeopardy host in AUTM history.
The main reason SOPs are important for consistency.
What is ensuring tasks are performed the same way every time?
The component that explains why the SOP is needed.
What is the Purpose?
2 processes in your office that really need SOPs.
The 2 areas you named.
Invention Processing, Billing, Docketing, Annuity Payments, New License Entry, Utilization Reporting, Distributions.......
Simple lists of tasks that need to be completed, often used for routine procedures.
What are checklists?
The formal use of checklists started in aviation in this decade.
What is the 1930's
One benefit of SOPs for new employees.
What is helping new employees get up to speed quickly?
The component that outlines who is responsible for what?
What is Responsibilities?
How to not "write" your SOPs.
What is using technology like Zoom recordings, Scribe, etc.
3 different ways to create SOPs for your office
What are Step-by-Step SOPs?
Flowcharts?
Checklists?
Videos?
Interactive SOPs?
Manuals?
Checklists are considered lifesavers in aviation for this reason.
What is they ensure no critical tasks are forgotten?
Way your SOPs help with compliance.
What is ensuring adherence to regulations and standards?
What is Complying with Bayh-Dole Regulations?
What is not missing a bar date?
What is ??
Included in the Procedure section of an SOP.
What are step-by-step instructions?
Way to ensure an SOP works as intended.
What is test it out?
You have to do this before using latest AI tools to help with your SOPs.
What is check with your IT Department for approval.
This person loves to write SOPs.
No One :)
Do you actually know someone?
SOPs are crucial in this type of industry.
My Job
Technology Transfer Office, Paying Annuities, Docketing, Healthcare, Manufacturing, Aviation
The component that tracks changes over time.
What is Revision History?
When SOPs are considered Done/Complete.
What is NEVER!
Always remember to schedule time to review and update!
The most common excuse for not having SOPs?
What is I don't have the time?
Great Resource for SOPs for your IP Tasks
AUTM Members!
Organizations with your IP Database