Cal-Cards
What is the limit for category 2?
Up to $500.00.
When are vehicle logs due?
The 10th of every month
How many days are considered an initial stay?
Up to 7 days or $1,400.00 whichever comes first.
Who is responsible for proxying timecards when staff is out?
Assigned ITC
Are you able to submit new employee paperwork before staff has a county email set up?
No, all staff must have an active county email before onboarding paperwork is sent for processing.
What forms are needed in monthly packet for motel extensions?
Justification form, preapproval email, and sole source form if stay exceeds $1,500.00 cumulatively.
Who do you submit vehicle logs to?
DMH Fleet Services and CC Dwayne Gunnells
Who should staff send motel extension for review before submission?
Their assigned supervisor and program manager.
Where do you go to delete a row on timecard?
Other functions
What is the PTS limit for one quote for regular business?
$1,500.00
Who signs on the level I and level II approver lines?
Level I Daniel Mansfield or Elizabeth Cope
Level II Aubree Lovelace
What forms must be completed every time staff uses a county vehicle?
Daily Pool Vehicle Control Log Form and Daily Trip and Safety Checklist.
Who does motel extension submissions go to?
Aubree Lovelace
How many hours of holiday pay does staff get when on adjusted schedules?
8 hours, staff must use own time to cover additional hours.
Who do you send all duty statements to?
Duty statements must be sent to Victoria and CC appropriate supervisor and program manager.
If staff lose a receipt, what must staff do?
Signed lost receipt form, schedule an appointment with Robyn Ball, provide paid receipt to admin. *Must be paid in exact change, money order, cashier check, and checks with printed addresses.
Which garage requires use of an app to schedule preventative maintenance?
Alameda Garage
How many days before purchase should staff be requesting pre-approval for 1st extension of a motel stay?
3 days prior
How many days of bereavement leave does the county pay?
Up to 3 days, unless staff must travel 1,000 miles round trip then satff get an additional 2 days.
When submitting NAPPA form to your assigned STC, what other attachments do you include?
NAPPA Form, copy of driver's license, and copy of county badge.
What is the only allowed online purchase?
Birth certificates
In the event that a biohazard issue occurs with a county vehicle (scabies, lice, bedbugs, client soiling themselves). What is proper protocol for decontamination?
Contact a tow truck service for vehicle pick up and notify tow truck driver of the biohazard issue. North county vehicle will be towed to Mira Loma; all other locations will be towed to Eastern garage.
If staff pays for a 2 day stay for a client and decides to pay for an additional 3 days, is this still considered an initial stay or an extension?
This is considered an extension and will require pre-approval and other supporting documents.
What codes are used for both paid and unpaid FMLA?
078 for paid FMLA and 076 for AWOP FMLA
What is the name of the two updated financial forms we discussed in our last meeting?
Financial Obligation Agreement & Client Authorization and Assignment of Benefits