Email
PII
What is Personally Identifiable Information?
Staff receives $35 gift card from staff appreciation event.
What is... ethical?
All emails sent outside of the IT/ESD network that appear to contain any PII are being automatically reviewed.
What is... True?
Transitory text messages such as "Bob is out sick" or "power just went out at my house".
What is allowed on an ESD agency-issued cell phone?
A staff person, 1 time went to their supervisor and asked if they could send a personal email home due to an issue that needed immediate attention.
What is de minimis usage of state resources.
Including the word [secure] when sending PII outside of the agency.
What is encrypting an email?
Staff receives $55 gift card from a drawing at a hiring event.
What is... Not ethical?
Employees can accept a compensation, gift, or reward from any person who gets a benefit in terms of a contract, sale, lease, purchase or grant.
What is.... False?
Staff can never use an agency issued phone or communication device for long distance calls.
When can a long distance personal call be made on an agency issued phone or communication device?
A staff person, on their break uses their computer to do some online banking.
What is inappropriate use of state resources.
On April 15th, a staff person uses their computer to work on their taxes during work hours and emailed the materials to get their accountant to meet the deadline.
What is inappropriate use of a computer usage?
Staff using a state vehicle had lunch at a restaurant inside Ilani and afterwards played at the slot machines.
What is.... Not ethical?
An employee can use airline or hotel points that were earned from a business related trip.
What is.... True?
Client comes in the office to use our wifi and we share the User ID and password.
What is an example of when we can share a password?
A staff person books a trip to Hawaii on their computer and a week later books a second trip to Europe for the holidays.
What is inappropriate use of state resources?
You should be assigning relevant emails continually to retention folders.
When should you put emails into retention folders?
Client gets a job and comes into WorkSource bringing a box of chocolates in appreciation of helping him/her in finding employment. Staff put the chocolates in the lunch room for all to share.
What is .... Ethical?
A staff person can send PII information from an agency computer to their personal computer.
What is.... False?
Using personal phone to call 911.
An example of when you can use your personal phone for work related calls?
A state employee takes state car home after work since they have to leave extra early to attend an event, thus saving time and distance.
What is inappropriate use of state resources?
Client information being emailed to a partner that doesn't have a data sharing agreement.
What is a breach of data confidentiality?
Staff has a child selling Girl Scout Cookies and puts a brochure on a table in the lunch room. There was no sales pressure toward any one staff.
What is.... ethical?
Emails with confidential information sent inside IT/ESD network from one employee to another requires using the [secure] encryption in the subject line.
What is .... False?
A staff person was out on leave for an extended period of time and shared their password so certain emails could be retrieved.
What is an example when you can't share a password?
Staff gives a client a ride to a hiring event because they couldn't find transportation.
What is inappropriate use of state resources.