Jeopardy - PASS

Phases

100

1. You identify the specific business problem or opportunity in this phase.

What is the Initiate Phase?

200

1. In this phase you verify the acceptance of all project deliverables.

What is the Close or Closing Phase?

300

You do prepare the Project Kick-Off Meeting and develop Project Management Plan (PMP) (for Medium/Large projects).

What is the Plan or Planning phase?

400

You socialize high-level milestones with strategic stakeholders to confirm in this phase.

What is the Plan or Planning Phase?

500

You review and update the Project Log (i.e. risks, issues , and key decisions) in this phase.

What is the Control or Controlling phase?

Tools

100

The PM use this tool for guidance through the project life-cycle.

What is the project checklist?

200

The purpose of this meeting is to formally notify all team members, clients, and stakeholders that the project has begun and to make sure everyone has a common understanding of the project and their roles. At a minimum this meeting must include an agenda.

What is the project kick-off meeting?

300

Provides an in-depth overview of all of the tools and processes as part of the standard project management practices in iTECH.

What is the PASS User Guide?

400

This tool is the operational database of the project that includes all the key information the PM must update and utilize to manage the project. The components of this tool are: • Action Item Log • Key Decision Log • Change Control Log • Risk and Issue Logs • Requirements Log

What is the Project Log

500

This tool captures information from all aspects of the project and produced as output to state the status of the overall project. The Project Manager is expected to share this tool weekly with the project team and submit to the PASS Governance team, unless otherwise specified.

What is the Status Report?

Roles

100

Receives the project closeout report and closes the project.

What is the iTECH PASS Governance Team?

200

This role's responsibilities in the Closing phase are • Signs-off on the final work products • Approves the transfer of any open action items or issues • Participates in lessons learned activities • Approves the Project Closeout Report • Approves closing the project

What is the Executive Sponsor?

300

This role's responsibilities and activities are: • Manages day-to-day activities related to the completion of project tasks • Establishes project governance processes • Analyzes project risks, issues, constraints, objectives, and key milestones • Develops project work plan and schedule • Leads stakeholder analysis • On-boards project staff • Develops funding documents • Develops project status reports and manages status meetings

Who is the Project Manager?

400

This role's responsibilities are: • The group responsible for planning and executing the project. • Works with necessary Stakeholders and staff. • Delivers their tasks according to the project schedule.

Who is the Project Team?

500

This role's responsibilities and tasks are: • Provides overall direction during the planning process • Provides an escalation path for project decisions, risks, and issues • Provides input and guidance regarding project management activities • Approves the project schedule.

What is the iTECH PASS Governance Team?

Best Practices

100

"Monitor risks throughout".

What is a Controlling Best Practice?

200

This should be a priority of the Project manager each week and delivered to the PASS Governance team for portfolio reporting.

What is Status Reporting?

300

Projects cannot be successful in a silo. Therefore, DOM Project Managers must not only engage stakeholders in the initiation process and the definition of the project, but also must meet collaboratively with the _ and _ to receive approval.

Who are the Executive Sponsor and Governance Team.

400

In order for future projects to benefit from this project’s experiences, both positive and negative, it is important to capture those ___ before the project team disperses.

What is lessons learned?

500

___ is your friend. ____ should be stored in the project library (WorkSite) and comply with the project’s ____ standards. ____ that is well arranged, easy to read, and adequate to its purpose is critical to ensuring that the project’s objectives will be met.

What is Documentation?