Coding
Who in AP is responsible for setting up a routing category?
Who is Amy Murray.
How often should you review your unsubmitted for noting?
You should be reviewing items daily at a minimum weekly.
What is the difference between a buyer message showing as adjust vs accept work in smart recon?
Adjust mean to pay the invoice price and Smart Recon means to short pay or chargeback.
Purchasing request, you to pay for a vehicle for Public Safety, list invoice type process.
What is to process as a prepayment, pay from invoice.
First check series number for Patient Refund and System checks.
What is 8 for Patient Refunds and 7 for System checks.
What is the process for pushing an invoice through IPS that has a closed po?
What is to use the dash to clear the po field, in description field type in po closed and remove any lines if attached.
Invoices that are routed to departments for approval, are in what status.
What is pending approval.
Who in AP is responsible for invoice uploads/allocations.
Who is Amy Murray.
When reinstating an invoice what does not follow the new entry.
What is the attachment under the document tab.
When invoices show a suffix of 111. What has happened?
What is creating a short pay or chargeback during smart recon.
Number of digits used when entering a fund number?
What is 7 digits.
What is payment will not release until all messages have been closed.
When a refund check is received in AP office, list process.
What is referencing distribution coding from the original invoice #, initials, date on stub, put in envelope in Tiffani office for entry to be completed by Amy or Gina.
Invoices that fail coming in from IPS can be corrected, where?
What is Document Management Interface.
When an editor is listed in a routing category, what is their authority?
What is to add distribution coding only, they have no dollar authority to pay an invoice.
An invoice that references the Project and Project Category number is referred to as.
What is a capital invoice.
What information does the payment tab show when check has been reconciled?
What is check number, date issued, date cleared and payment type.
If checks are picked up by the vendor on the same day as issued, what information should be provided to vendor.
What is notify Mikki W to add a positive pay file. Positive pay must be run before payment can be cashed by vendor. If not, funds will be available the next business day.
Invoice received for a contract that has zero dollars remaining on the line. How do you handle?
What is reach out to SCMcontracts@akronchildrens.org to have additional funds added.
Invoice that is routed to an Executive level, what is the dollar threshold amount?
What is up to 500,000.
What is the process when a credit memo is received for a po invoice?
What is wait for vendor return set-up and select against the credit memo.
How many business days does each approver have in the routing category.
What is 5 days.
When processing a reclass for a match po against line two, what is needed before you can amend the entry?
What is add the line number (2) and dollar amount for the reclass to process/amend.
AP received a registration payment request for staff member. Steps on how to handle each.
Staff will need to request an advance or pay upfront and request reimbursement through Chrome River. Large group registration is still processed by AP with approvals. Exclusion are also leadership staff.
If you have a service contract and need to create a buyer message. What is the process?
You will need to make sure your invoice is in approved status, move to smart recon, select your line and use the arrow to move up and match.