IT Terminology
Potpourri
Professional Development
Records Centers
RIM Terms
100
A protocol for transferring files between computers on a network or over the Internet.
What is File Transfer Protocol (FTP)?
100
A suddent, unplanned calamitous event that creates an inability on the part of an organization to perform critical business functions for some period of time.
What is a disaster?
100
This analysis in strategic planning matches internal organizational strengths and weaknesses with external opportunities and threats.
What is a SWOT Analysis?
100
This is considered the most potentially hazadous peril for a Records Center.
What is fire?
100
These records contain mission-critical information.
What are Vital Records?
200
Information that a Web site puts on your hard disk so it can remember something about you at a later time.
What is a Cookie?
200
Typical reviewers and approvals of the new retention schedule may include the legal department, chief financial officer and this person.
Who is an Archivist?
200
Legislative and regulatory recordkeeping mandates require the RIM manager to work closely with this department.
What is Legal?
200
A secure, economical alternative for storing records, especially when considering the costs associated with performing this function in-house.
What is a Commercial Records Center?
200
The process of destroying obsolete records.
What is Disposal (or Disposition)?
300
A set of related programs on a network to prevent outsiders from accessing private data resources and for controlling what outside resources its own users have access to.
What is a Firewall?
300
The international certifying organization for professional records and information managers.
What is the Institute of Certified Records Managers or ICRM?
300
This is issued as an invitation for suppliers to submit a proposal on a specific commodity or service.
What is a Request for Proposal (RFP)?
300
Storage termination costs in a commercial records center are referred to as this type of fee.
What is an exit fee?
300
A document that lists the types of records maintained by an organization and specifies a period of time after which destruction is authorized.
What is a Retention Schedule?
400
A process performed by special computer software for scrambling plain text and other digital information.
What is Encryption?
400
This communicates our professional values to new practicitioners, stakeholders, and the public and is a guide to reflection, decision making, and action in two broad areas of ethical concern: society and the profession.
What is the Code of Professional Responsibility?
400
The process of comparing the cost of an activity with the expected benefit or revenue that results from performing the activity.
What is a Cost-Benefit Analysis?
400
An area where records may be examined by authorized persons.
What is a reference or viewing area?
400
A tool that classifies information into logical categories that allow users to readily browse through content.
What is a Taxonomy?
500
An organized collection of information accessed according to the use of a logical structure.
What is a Database?
500
The current president of ARMA International.
Who is Komal Gulich?
500
This is a disciplined effort to produce fundamental decisions that shape and guide what an organization is, what it does and why it does it.
What is Strategic Planning?
500
This is a sealed room-size storage enclosure incorporated into a structure.
What is a vault?
500
An identification, description, and qualification of all the records possessed by an organization.
What is an Inventory?
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