Systems
What system is used for tracking procurement action lead times?
Note: There is a user guide available with general information and "how-to" instructions.
Before a person performs any duties to assist the CO in administration, what must be completed?
NF 1634 - COR Delegation
Physically completed contracts should be transferred to the closeout contractor within ____ days and accompanied with what document?
30; closeout transfer checklist
Note: Ensure all parts of the checklist are completed and accurate.
True or False: As part of the Paperwork Reduction Act, the FAR allows for maintaining PRs in the electronic system (e.g SAP) where they are certified.
False.
Note: FAR 4.803(a)(1)
What are the three predominate limitations captured on a Contracting Officer's certificate of appointment?
In general, the limitations are contained in the FAR, NASA FAR Supplement, and prescribed monetary limitations
Who is responsible for the completion and accuracy of the individual contract action report (CAR)?
When and where must the CAR be completed?
- Contracting Officer
- Within 3 days of award in the FPDS
What is used to:
(1) Make negotiated equitable adjustments resulting from the issuance of a change order;
(2) Definitize letter contracts; and
(3) Reflect other agreements of the parties modifying the terms of contracts.
Bilateral Modification
Note: Ensure to include a complete description of the action taking place.
This form is used by NASA to request and justify procurement of goods or services, providing essential information for the approval process.
NF 1707
The contracting officer shall insert this clause in solicitations and contracts involving partial small business set-asides.
*An extra 50 points to be awarded if you know the clause number
FAR 52.219-7, Notice of Partial Small Business Set-aside
What am I?
- My purpose is to create uniformity across NASA Procurement
- There is information about me on the OP Website, KSC Review Matrix, and the NASA FAR Supplement.
Agency-wide templates
Note: templates cannot be tailored unless instructions give the authority to do so
1) What system is required to be updated upon award of an Agency-wide contract, Multi-Center contract, or Center-wide contract?
2) How soon must the update be made?
- NASA Office of Procurement Strategic Sourcing Repository (SSR)
- Within 30 days
IAW FAR 19.812(b), COs shall distribute copies of 8(a) contract and modifications to ______.
the Small Business Administration
Before making a contract award or negotiated change, what determination must be made by the Contracting Officer?
The CO must determine the price is fair and reasonable
Which of the following is NOT part of the CO's determination when exercising an option?
1) A new procurement is not more advantageous to the government based on results of a new solicitation, informal market analysis, or time since initial award.
2) The requirement covered by the option fulfills an existing Government need
3) All changes are within scope of the contract
4) The contractor's past performance evaluations on other contract actions have been considered
5) Funds are available
3) All changes are within scope of the contract
What is the dollar value that triggers a KSC policy review of a contract or modification?
$5M
When is the CO required to check SAM exclusion?
- At the time an offer or quotation is submitted
- Before awarding a contract
Note: Evidence must be included in the contract file
A contract modification, other than administrative, is required to cite this and where does this citation come from?
- Modification Authority
- The authority should come from the terms and conditions of the contract
Note: COs should avoid the use of mutual agreement of the parties
In accordance with FAR 5.203(a), proposed contract action notices must be published at least ___ days before issuance of a solicitation, except for ___
- 15 days
- commercial acquisitions can require a shorter period
Name 3 of the items from the FAR/NFS that need to be considered in a responsibility determination.
SAM reps/certs, exclusions data
Federal Awardee Performance and Integrity Info System
Records and Experience Data
Prospective Contractor Bid & Proposal
Commercial Sources of supplier info in private sector
Pre-award Survey Reports
Other Sources (Defense Contract Audit Agency Audits, publications)
Performance Evaluation Reports
Financial Capability Assessment by NASA Office of Chief Financial Officer
Adequate Financial Resources
Can Meet Schedule Requirements
Satisfactory Performance Record
Satisfactory Record of Integrity/Ethics
Necessary Organization/Resources/Controls
Have necessary equipment and facilities
Qualifies/Eligible under Law/Regulations
Reps/Certs comply with RFP requirements
When is the NF 1787 required for task orders?
When the task order is being awarded against a MAC and there isn't a master 1787 already established.
What should a CO use when structuring their contract file?
NEAR
An 8(a) contractor is required to comply with __ _______ __ _________ either at the end of the base period or the end of the option period, as applicable IAW FAR 19.809-2.
For KSC, who is authorized to waive the requirement to obtain a bid guarantee when a performance bond or a performance and payment bond is required?
Gerald Norris
IAW FAR 19.705-2(e) for contract modifications, what are the 2 instances that require a subcontracting plan to be reviewed for new subcontracting opportunities?
- When the mod exceeds the subcontracting plan threshold
- An option is exercised.
What is the authority for entering into interagency agreements?
The Economy Act (31 U.S.C.1535)
Note: This Act authorizes agencies to enter into agreements to obtain supplies or services from
another agency. The FAR applies when one agency uses another agency’s contract to obtain supplies or services.