This person leads the team planning meetings, helps to establish goals and themes, ensures tasks are completed and resolves conflicts within the team.
Who is the Chair?
100
These people attend all Planning Meetings, Team Meetings, Walk Through Meetings, Sessions, After Session Celebration and Reflection, first Planning Meeting after the Session.
Who are the Planners?
100
This document is due the last Thursday of each month (i.e. one week before the next planning meeting.
What is the Monthly Report?
100
This is the responsibility of the previous month’s session planning team at the next planning meeting and typically includes lessons learned, observations on participants and the non-profit collection total.
What is a Monthly Report Out?
200
This person takes notes at planning meetings, distributes meeting notes to team members and executive team and sends reminders for upcoming meetings and tasks.
Who is the Scribe?
200
Two Planning Session Meetings
How many planning meetings can a 2nd year miss?
200
These people receive the Monthly Report to reduce the risk of overlap in programming (i.e. same speakers, venues or social hour locations).
Who are the other Chairs?
200
The executive team should be cc’d on all of these communications.
What are team emails?
300
These people attend all planning meetings, session being planned, after session celebration and reflection.
Who are the Planners?
300
This meeting is typically held four to six weeks prior to the Session being planned.
What is the Walk Through Meeting?
300
This person ensures delivery of the Monthly Report monthly report to executive team, other chairs and team members.
Who is the Scribe?
300
This person arranges transportation, food and coffee, emails session packet to participants, provides raffle and drink tickets, evaluations and speaker nameplate cards.
Who is the Erin, the Assistant Manager?
400
These people volunteer for ownership of at least one portion of the session they are planning and are actively engaged at all planning meetings.
Who are the Planners?
400
These meetings are typically not attended by the executive team unless needed. If you would like one or more members of the executive team to attend, invite them directly.
What are Team Planning Meetings?
400
This type of document format is preferred when creating and distributing the Monthly Report.
What is a Word document?
400
All restaurants being considered for lunch and/or social hours and organizations considered for the featured non-profit of the session should be a member of this.
What is the Boise Metro Chamber of Commerce?
500
The LB President, LB Vice President, LBA Vice President, Community Relations Director and the Assistant Manager make up this team.
What is the Executive Team?
500
This document should be complete and sent in a word document to the Executive Team with the schedule/agenda, speaker bio’s, directions/maps to facilities and non-profit highlight 2 weeks prior to the session?
What is the Session Packet
500
Each team is responsible for planning this many sessions for the spring term (January- April).