Lead Sources and Best Practices
Referral Protocols
Marketing and Sourcing Accuracy
Which Source or Vehicle?
Match the Caller ID to the Source and Vehicle
100

This source and vehicle should be used for rare leads coming from another RBA location.

What is Lead Exchange / Different RBA Location?

100

Before proceeding with a lead, always ask this question to check for a referral.

What is “Did anyone who purchased Renewal by Andersen windows refer you to us today?”

100

All sources must be updated or entered before doing this key action.

What is setting the appointment?

100

This source includes “February 25 Control” and “March 25 Test.”

What is Direct Mail?

100

This Caller ID, TV WGBA-TV 120, is what source and vehicle?

What is Television - WGBA-TV 120.

200

You should never use this source/vehicle for a lead that has real sales potential.

What is Other / Other?

200

This must always be sourced for marketing accuracy when a customer calls in.

What is the inbound call source?

200

Sourcing is used to track marketing data so this person can improve or discontinue certain sources.

Who is Hannah?

200

NBC26, WFRV, and WAOW are all part of this source type.

What is Television?

200

This Caller ID, GoogleNH PPC, is what source and vehicle?

What is PPC Web - GoogleNH.

300

If you're unsure what source to use for a lead, this is the best thing to do.

What is ask a leader?

300

When a referral is confirmed, this source should be used on the new customer’s file.

What is Customer/Prospect Referral?

300

When a duplicate lead imports from email, you must make sure this is reviewed and updated.

What is the source and all relevant lead information?

300

"GoogleNH" and "National Evercommerce" fall under this digital lead source.

What is PPC Web?

300

This Caller ID, National LOR Mspark Marriage Mail, is what source and vehicle?

What is Marriage Mail - National LOR MSpark

400

If you see a lead in the queue labeled Other/Other and it looks like a real opportunity, this is what you should do.

What is notify a leader to update the source?

400

Before setting the appointment, you must make sure it aligns with this.

What is the designer’s schedule of the person that referred them?

400

Inbound calls come with this attached, and you must check it before or during the call, since it disappears after the call ends.

What is the caller ID source?

400

“Money Saver,” “Mspark,” and “Retail Me Not” are vehicles under this marketing source.

What is Marriage Mail?

400

This Caller ID, NetSearch - FindReplacementWin Organic Web Appt Request, is what source and vehicle?

What is, Organic Web - Appt Request Netsearch - FindReplacementWindows.com.

500

Before setting your appointment in Enabled, always double-check this to ensure source accuracy.

What is your caller ID source and your notes?

500

In addition to notating both files, you must also do this to ensure the appointment is assigned to the correct designer.

What is send an email to management and scheduling?

500

When someone calls in and the Caller ID says "RBA GW," you should ask these two questions to clarify the source.

What are “How did you hear about us today?” and “What number did you dial to reach us?”?

500

This lead source and vehicle can come through as a transfer, or may just come through the marketing inbox as a lead.

What is Organic Web - Appt Request
TeamRBA.com-CHAT

500

This Caller ID, RBA GW, is what source and vehicle?

What is, we are unable to determine the source and vehicle until we ask, "Where they heard about us", and "What number they dialed to reach us today".

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