Business Letters
What is a good font that could be used in a business letter?
Arial - Size 11
Times New Roman - Size 12
What two Google Suite applications do we use to complete the Mail Marge process?
Google Docs & Google Sheets
In which Google App do we create a data source?
Google Sheets
Business Letters are a formal way to communicate with a business, company, or organization and they should follow a specific format.
True / False
True
What company represents this ticker symbol?
FB
What should the alignment / format be in a properly formated business letter?
Google Doc letter template that you want to send to all recipients (text appears in every document).
What are "Field Names"?
Field Name: The header row (titles) of the data field which are the name of each category.
Is this a correct address that should be used in a business letter?
20 Main St
Rutherford, NJ 07073
No - there should be no abbreviation " Street"
What is the capitol of Ireland?
Dublin
Provide an example of a proper salutation.
Dear Mr. Brown:
What is a "Data Source?"
Google Sheet with everyone’s individualized information (names, addresses, companies, discounts)
The Field Names in your data source will vary depending on what information is needed from your customers in order to properly complete the mail marge with your main document.
True / False
True
Can you use abbreviations for any of your data source information?
Generally no abbreviations in business letters.
Only states : NJ, FL
Who created the company "Apple"?
Steve Jobs
What goes in the "sender's address" and "inside address"?
Sender's address - Your full name and address (Businesses use pre-printed letterhead)
Inside Address - (press enter twice) Address of the recipient and their full name.
Provide two main reasons why anyone would complete mail marge process?
Saves Time & Reduces Mistakes
What is a "Data Field"?
Data Fields: One column of information. Ex. City, state, zip, first name
Explain what should the format and the spacing be in your business letter?
Block format - single spaced
Double Space breaks all throughout.
Quadruple Space - space for signature / between addresses.
What city was the first capitol of the United States?
New York City
Why do we put enclosures at the end of the business letter?
To let the readers know that something is attached to the letter.
Provide an example of how mail marge can be used in business, schools or personal scenario:
Business - Advertisements Letters
Schools - Report Cards, Honor Roll Letters
Personal - Invitations, Cover Letters
What is a "Data Record"?
Data Record: Complete set of information for one individual (row)
Describe the "Mail Merge" process in 3/4 steps?
Answers will vary.
What is the smalless country in the world?
The Vatican - in Rome