Terms
Parts of a Letter
Basic Documents
Recipients
Tables
100
To mass produce a general letter with specific information adapted to the recipient
What is Mail Merge?
100
The part of the letter that includes the word "Sincerely"
What is complementary closing?
100
The merged field that includes the name, address, city, state and zip
What is the address block?
100
The file name of the people who are merged with the main document
What is a Data Source?
100
To display all fields used in a mail merge, you should create a table called
What is a directory?
200
Tab that the mail merge function is located.
What is Mailings?
200
Information at the top of the letter that includes contact information about the sender of the letter
What is the letterhead?
200
The information inserted in the mail merge is added by using a
What is a merged field?
200
To remove fields you don't need and add fields you do need use the ____________ button.
What is Customize?
200
Key used to separate the merged fields and to indicate where a cell should begin and end
What is the Tab Key?
300
A step by step guide to help you through the mail merge process.
What is a wizard?
300
Part of the letter that greets the recipient
What is the greeting line?
300
It is very important to do ____________ before and after an inserted merged field
What is space?
300
To put the fields into a table you must __________ the text to a table
What is convert?
400
When you merge the letter with the recipients, you actually create a new
What is file?
400
Includes the recipients name, address, city, state and zip
What is the address block?
400
To set a condition based on certain criteria
What is If, Then, Else?
400
The data source is saved as a ___________ file type
What is Access database?
400
You may need to change your position of the paper to ___________ in order to list all the fields used in the directory
What is Landscape?
500
A pre-designed document that you can use to save time
What is a template?
500
After the sender's signature, what is added to let the recipient know there are other items with the letter
What is Enclosure?
500
What function should you use to set an If, Then, Else statement
What is Rules?
500
Always remember to save your data source on your
What is Q: drive?
500
You should _________________ your information before merging a letter and a directory.
What is Proofread?
M
e
n
u