Board Meetings
How many hours notice must you give for a board meeting?
144 hours
Do I have to fill out an Access Pool Form for each HOA that has a pool?
Yes
Can you take a PTO while you are covering a CM's communities?
No, please make sure you do not take off when you are covering someone else's communities.
Can you fill a vacancy on the board through email?
No
Where can you find the pool access form?
Sharepoint>Forms>Access Services>Access Pool Form
When planning a vacation, how much notice should you give to your boards?
Where do you enter do you update your landscapers information if it has changed?
CINC/Vendors
Name three items that your meeting notice must include?
The Notice must include the date, time, place, or electronic/telephonic instructions to attend, and the general subject of the meeting
Name three things signs you will need for the pool.
Max Occupancy
Pool Rules (posted on-site to reflect filed rules)
Swim at your own risk
No lifeguard on duty (if unmanned)
No Children w/o Adult Supervision
What app do you use to enter your PTO requests for your CRM to approve?
Paycom
Where do you update board members and ACC members contact information and term?
Sharepoint>Forms>Request for Directory Update
Name three items that your board meeting packets should contain?
Board Meeting Packets
Agenda – ensure that you include a summary of all actions voted on over email
Prior Meeting Minutes
Financials (Balance Sheet, Income Statement, Income Statement Summary, GL Trial Balance)
Annual Calendar
Bids/Proposals/Contracts that need to be reviewed
Homeowner Aging Report
Homeowner Violation Report
Board Meeting Packets
Agenda – ensure that you include a summary of all actions voted on over email
Prior Meeting Minutes
Financials (Balance Sheet, Income Statement, Inco
Board Meeting Packets
Agenda – ensure that you include a summary of all actions voted on over email
Prior Meeting Minutes
Financials (Balance Sheet, Income Statement, Income Statement Summary, GL Trial Balance)
Annual Calendar
Bids/Proposals/Contracts that need to be reviewed
Homeowner Aging Report
Homeowner Violation Report
me Statement Summary, GL Trial Balance)
Annual Calendar
Bids/Proposals/Contracts that need to be reviewed
Homeowner Aging Report
Homeowner Violation Report
Do I have to file my pool rules every year?
If the rules are the same and were previously filed then no, but if any part has changed then yes
When taking PTO time, how do you let homeowners services know who is covering your communities?
When going on PTO, please update your status on Oddball Insider and be sure to include who is covering your communities and your expected date of return.
Where do you post board meeting minutes for homeowners to view?
CINC Axis Spectrum>Manage Content>Documents>Choose Association>Board Meeting Minutes
Policy is no more than 3 business days
What is the deadline to turn in all of your completed pool forms to Access
All HOA's opening in the summer need to have this form filled out by the April 8, 2022
How many MAD hours do you get per year?
40 hours are given each year.
Where do you update a communities events?
CINC Axis Spectrum>Manage Content>Documents>Calendar and Events>Choose Association