Validation Visit
Should validators remain together when conducting the visit?
Yes. Validators should stay together unless instructed by the Maryland Accreditation Team.
How many types of technical assistance are offered?
2
How do I enter a rating in the online system after conducting a Technical Assistance session?
Validators don't enter a rating for a TA session. Validators leave comments with feedback after a TA session.
Can I submit my invoice documents as PDFs? It is easier for my tax software.
No. PDFs are not acceptable and will be returned.
Can I take pictures and/or videos when I am observing a school/program?
No
Do I consult with my co-validator when determining ratings?
No. Validators do not discuss ratings or what they observed during or after the visit.
Name the (2) types of Technical Assistance?
Virtual and Onsite
After a visit/session, how long do I have to enter my comments and/or rating in the system?
Validators have (3) business days to complete work in the binder.
What other document do I need to submit with my invoice?
Consultation Services Summary Form
How should I dress when visiting a school/program?
Business casual clothing is acceptable.
Can I ask a program questions when conducting the visit?
What indicators does a validator leave a comment for when conducting onsite technical assistance?
I forget how to do something in the online system, what do I do?
Access the user guide in the system or contact accreditation@marylandexcels.org
What (2) numbers need to be included on the two submitted forms?
Contract Number and Purchase Order Number
Who do I notify if I have a conflict of interest with a program that I've been assigned to conduct a visit?
accreditation@marylandexcels.org
Can I take notes on my tablet/phone while observing?
No. Notes should be taken on paper. Tablets/phones should be left in the car or kept in a pocket.
Can you conduct a Virtual TA session via zoom or facetime?
No. It is a phone call to the program/school.
I responded to an email that I accepted the visit, but I don't see it in my visit queue. What is the problem?
How do I submit my Invoice?
email invoice and Consultation Services Summary Form to Nicole.Johnson1@maryland.gov
Who do I notify if I have a concern after conducting a visit?
nicole.johnson1@maryland.gov
Can I tell the program my thoughts during the exit conference?
No. The exit conference is to thank the program and remind them of next steps. Any questions should be referred to accreditation@marylandexcels.org
How do I prepare for the Virtual TA session?
Review the program/school's binder and intake form. Prepare responses to the questions on the intake form.
I keep getting assigned visits on the Eastern Shore and I don't want to travel that far. How can I fix this?
Login to the system and update your county availability.
When should I submit my invoice?
Invoices need to be submitted within (7) business days of the visit. Please do not wait to submit.
I have an appointment at 1:00. Can I leave the visit before the time designated in the confirmation email?
No. You should not accept a visit if you can not stay for the full time.