Passive Voice
Rewrite: “The team delivered the report late.” → passive voice
“The report was delivered late by the team.”
“Hire extra staff → meet deadline” (1st conditional)
“If we hire extra staff, we will meet the deadline.”
“Involve marketing before launch” (should)
“We should involve marketing before the launch to ensure alignment.”
“Client expects results” → add who/that
“The client, who signed the contract last month, expects results soon.”
“Faced unexpected problems” → use ‘roadblocks’
“We faced several roadblocks during the project.”
Rewrite: “Our manager approved the budget.” → passive voice
“The budget was approved by our manager.”
“Expand to Asia → gain more clients” (2nd conditional)
“If we expanded to Asia, we would gain more clients.”
“Client approve proposal?” (might)
“The client might approve the proposal if all requirements are met.”
“Manager approved project” → clarify person: who
The manager who oversees the marketing team approved the project.”
“Collected data. Analyzed it. Shared results” → use connectors/sequencing
“Firstly, we collected data. Then, we analyzed it. Finally, we shared the results with the team.”
Rewrite: “Someone forgot to attach the file.” → passive voice
“The file was forgotten to be attached.”
Miss deadline → avoidable?” (3rd conditional)
“If we had planned more carefully, we would not have missed the deadline.”
“Send report today” (would be advisable)
“It would be advisable to send the report today to meet the deadline.”
“Report contains errors” → clarify object
“The report that was submitted yesterday contains errors.”
“Important to communicate clearly” → fronting for emphasis
“Clear communication is what is most important in client meetings.”
Rewrite: “The developer fixed the bug yesterday.” → passive voice
“The bug was fixed by the developer yesterday.”
"Train team earlier → ready now” (mixed conditional)
“If we had trained the team earlier, we would be ready now.”
“Postpone meeting?” (could)
“We could consider postponing the meeting if the key stakeholders are unavailable.”
“Team delivered project. It was delayed” → combine
“The team delivered the project, which was delayed due to unexpected issues.”
“Finished report. Revised roadmap” → add furthermore/what’s more
“We finished the report. Furthermore, we revised the roadmap to reflect new priorities.”
Rewrite: “The company will launch the app next week.” → passive voice
The app will be launched by the company next week.”
“Double-check data → improve results” (suggestion)
“If you double-check the data, it will improve the results.”
“Review metrics first” (might want to)
You might want to review the metrics first before presenting to the board.”
“Engineer solved issue” → use who/that
“The engineer who specializes in backend systems solved the issue.”
“Firstly…Then…Ultimately…” → structure pitch update
“Firstly, we identified the problem. Then, we implemented a solution. Ultimately, the client was satisfied with the results.”