Preparation
Good Start
Participation
Ending
Follow Up
100
This outline helps keep meetings on track.
What is the agenda?
100
You should do this carefully before responding to someone's comments.
What is listen?
100
This is done when discussions become stagnant. It is also a piece of furniture specifically used for serving food to those seated at it.
What is table?
100
The timekeeper's responsibility is that the meeting always starts and ends on this.
What is time?
100
These should be sent soon after the meeting ends.
What are the meeting minutes?
200
What is one question (out of 4) to ask yourself before you decide to schedule a meeting?
What is... "Why am I scheduling this meeting?" "What do I want to accomplish or gain?" "What information will be exchanged or decisions made?" "Who will be attending that I need to meet or gain their support?"
200
This happens when everyone present in the meeting can agree on something in order to move the meeting forward.
What is consensus?
200
Encourage meeting participants to review this, prior to the beginning of the meeting. However, do not count on everyone to read it, just like not everyone did his or her homework in high school.
What is the pre-meeting materials/agenda?
200
Not everyone enjoys attending meetings as much as the next. Name a simple way to show appreciation to those who helped contribute to the meeting.
What is say thank you? This can be done at the end of the meeting, in an email message, etc.
200
This is good to do to remind attendees of their assigned tasks and to communicate with absent members.
What is follow up by email, meeting, or phone?
300
Anticipate these and work to diffuse them, or prepare to address them, before the meeting.
What are issues, pitfalls, or possible objections?
300
Doing this ensures that punctual members are not punished for tardy members.
What is starting on time?
300
Other than by way of consensus, what is another way that a decision can be made within a meeting? This is also how new bills in the House of Representatives get passed to the Senate.
What is simple majority?
300
This is a good reason to end a meeting early.
What is when everything is done? ...if the group is having trouble staying focused or becoming restless? ...if the discussion is becoming heated, bitter, or unproductive?
300
"Did you accomplish your objective?", "Were the right people there?", "Did the stakeholders show up?" These are all questions that the meeting facilitator should informally ask themselves to evaluate and determine how ______________ the meeting was.
What is effective/successful?
400
Good meetings aren't accidents; they are a result of good what?
What is planning?
400
This should be stated at the beginning of the meeting.
What is the purpose?
400
"Follow-up" and these types of "to-do" items encourages follow through and accountability among the team.
What is an action item?
400
These help facilitate task completion occurring at certain times.
What are deadlines?
400
Every action item needs one of these assigned to create accountability. It is not a deadline.
What is a point person?
500
As a general rule of thumb, try not to have more than ______ people involved in a meeting where you are making a decision or solving a problem.
What is 8? This rule is a suggestion for the maximum number of people you should invite as a general guideline. 8- decision making/problem solving 18- brainstorm 1800- inform
500
Another name for the meeting leader, this person is responsible for setting the meeting tone, keeping the discussion on track, and making sure everyone has a fair chance of being heard.
What is the meeting facilitator?
500
We all at some point become a leader of a meeting. Identify one thing every facilitator should keep in mind when running a meeting.
What is... “Monitor your own level of discussion in an effort not to dominate discussion?” “Make it possible for quiet/shy people to contribute (control interrupters/dominators)?” “Be positive and encouraging?” “Praise participants?” “Intervene in a participant criticizes or attacks another members contributions?”
500
So, the end of the hour is drawing near, and there is nothing left to discuss. You should take this one last step prior to adjourning the meeting.
What is restate, summarize, or provide closure? This gives everyone a sense of closure and highlights lists of to-dos or accomplishments.
500
Often times, one of these are needed to ensure that action items are being completed and that the progress of the project is staying on track.
What is a reminder or “gentle nudge”?
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