Meeting Terms
This means to stop a meeting that is in progress.
What is adjourn?
A meeting held to discuss the issues pertaining to a specific department within the company.
What is a department meeting?
These two documents should be prepared and sent to the attendees at least one week prior to the meeting date.
What are notice and agenda?
Each member should address this person during the meeting rather than addressing each other.
Who is the chairperson?
AGMs are held this many times per year.
What is once per year?
This is done by the chairperson when there are an equal number of votes for and against a motion.
What is a 'casting vote'?
A meeting for a small group set up to make decisions about particular projects or policies.
What is a committee meeting?
This person is likely responsible for reserving the meeting room and preparing it for the meeting.
Who is the secretary?
This is a suggestion to discuss an idea during the meeting.
What is a motion?
During an AGM, the shareholders may elect new _________ to the Board.
What is directors?
This is the minimum number of persons who must be in attendance in order for a meeting to proceed.
What is quorum?
This is a meeting arranged with very little notice to deal with an unforeseen situation. Attendance is mandatory as the issue takes precedence over all other matters.
What is an emergency meeting?
These are the official records of what was discussed during the meeting.
What are minutes?
A motion needs this person before the idea can be considered for discussion.
What is a seconder?
Shareholders are usually notified by _________ of the date, time, and venue of the AGM.
What is by letter?
This is a person who is not a member of a committee but may attend the meeting if they are invited for a special reason or because they hold a certain position.
What is ex-officio
These meetings are set up as a learning exercise for participantts.
What is a seminar?
This person may give a report on the group's finances during the meeting.
Who is the treasurer?
In this type of vote, the members write their vote on a paper.
What is a ballot vote
Shareholders are usually given at least ____________ notice before the meeting.
What is three months?
These are the written policies and procedures that indicate how board meetings are to be conducted and how people are elected.
What are by-laws?
This meeting may be called by the Board or by shareholders to address emergency situations such as a financial crisis.
What is an Extraordinary General Meeting
This document is prepared after the meeting to outline the actions to be taken and the person responsible for each action.
What is an action sheet?
A member must be recognised by this person before they can speak.
Who is the chairperson?
Along with the minutes, these may form a part of the company's corporate records.
What are financial statements?