OneDrive Basics
Where do OneDrive files get stored?
What is the Cloud
Name two Microsoft 365 apps.
What is:
One Drive, Excel, Word, PowerPoint, Forms, One Note, Viso
What is a helpful resource when you need assistance with a Microsoft application or task?
What is "When in doubt, Google it out"?
What is one benefit of using OneDrive instead of saving files to your desktop?
What is:
Access from anywhere, Collaboration, Auto Save, Version Control, files are backed-up
True or False: When collaborating with a coworker on a document you should use track changes, save as and name it with your version information each time you share it?
What is False, Microsoft 365 files automatically save and maintain version control as well as allow users to view all edits from any person whom accessed the file.
What is the benefit of browser bookmarks?
What is Bookmarks allow quick access to frequently used websites.
How can you share a OneDrive file with a co-worker?
What is by clicking "Share" and entering a co-worker’s email or sharing the file share link
What is one key difference between online and desktop Microsoft 365 apps?
What is: Online apps run on the internet browser, while desktop apps are installed on your computer. Desktop apps have full functionality while online apps often have less functionally, providing the most common functions rather than all.
Why should you avoid saving important files to your Desktop or My Documents folder?
What is Local files are not backed up and may be lost if your computer crashes or there is a virus.
What feature in OneDrive allows you to recover previous file versions?
What is Version History in OneDrive.
True or False: You have to download Microsoft 365
What is FALSE, You do not have to download Microsoft 365 to use it. Microsoft 365 includes online versions of apps like Word, Excel, and PowerPoint, which can be accessed through a web browser. The basic Microsoft Desktop apps (Outlook, Word and Excel) are typically already available on your County computer.
How can you protect your files from accidental deletion or loss?
What is Save files to OneDrive or the County Network Drive (H-drive). Both are routinely back-up and secured by County DOIT.
True or False: Files in OneDrive are automatically backed up and protected by County IT.
What is TRUE
What is the difference between Microsoft 365 and the Microsoft Office software download CDs you used to have to buy?
What is Microsoft 365 is a subscription-based service, while the Microsoft Office CDs were a one-time purchase.
With Microsoft 365, you always have access to the latest versions of apps like Word, Excel, and PowerPoint, with automatic updates and the ability to use them on any device. The legacy CDs required manual installation and license updates per computer making managing and updates a little more difficult.
What credentials do you use to log in to your County computer and Microsoft 365?
What is Your County Active Directory log account which is the same as your computer, Workday and email