Planning Council Basics
What is the purpose of creating an MOU between the Planning Council and the Recipient in RWHAP Part A?
To clearly define the roles, responsibilities, and communication protocols between the Planning Council and the Recipient, ensuring smooth operation and compliance with HRSA/HAB requirements
Who is responsible for the procurement of services in RWHAP Part A?
The Recipient. (The Office Of HIV)
What is a major document that both the Planning Council and Recipient collaborate on?
The Integrated HIV Prevention and Care Plan
What does MOU stand for?
Memorandum of Understanding
What is a common area where conflicts might arise between the Planning Council and Recipient?
Allocation of resources
True or False: The Planning Council is responsible for contracting service providers.
False
What key report must the Recipient submit annually to HRSA?
The Annual Progress Report.
True or False: Only the Recipient is involved in clinical quality management.
False
True or False: The MOU is a legally binding contract.
False.
True or False: Conflict resolution steps are typically outlined in the MOU.
True
Name one responsibility of the Planning Council related to assessing the administrative mechanism.
The AEAM: Assessing how well the Recipient is distributing funds according to the Council's priorities.
True or False: The Recipient sets the service priorities.
False.
What joint activity involves assessing the needs of the HIV/AIDS community?
Conducting a comprehensive needs assessment
How often should the MOU be reviewed and potentially updated?
At least every two years.
What is a recommended first step in resolving conflicts?
Direct communication to discuss and understand the issue
How often does the Planning Council and Strategic Planning Committee meet?
Every other month
What is one of the Recipient's responsibilities in terms of contract monitoring?
Ensuring that service providers meet contractual obligations and performance standards.
Who is responsible for ensuring public input into planning decisions?
Both the Planning Council and the Recipient
Who must approve the MOU?
Both the Planning Council and the Recipient
Name a key principle to maintain during conflict resolution
Respect for each party's role and responsibilities
What is one key consideration when determining the composition of the Planning Council?
It should reflect the demographics of the local epidemic.
Name one type of technical assistance the Recipient provides to subrecipients.
Training on data reporting systems.
What is an essential component of shared communication responsibilities?
Timely and transparent exchange of information.
What is a critical element to include in an MOU?
Clear delineation of roles and responsibilities
What should be done if conflict resolution fails at the discussion level?
Escalate the issue to a neutral third party or mediator.