Fiscal
Funds held by the Feds allocated to states for reimbursement
What is 50/50 funding?
Time reported at least monthly by classified staff
What is After the Fact reporting?
Client case management tool used for billing
What is the historical report?
FNS Toolkit, DSHS Provider Handbook, and SBCTC Grant and Fiscal Guidelines
What are policy guidelines?
IEP, PR, BFET referral, release of information
Bonus (100 pts): Must be submitted for approval prior to use
What is required forms? What is alternate forms?
Moving funds to meet current program needs.
Bonus (100 pts): Proper way to increase or decrease your funding levels
What is a budget revision?
What is a funding survey?
Time reported at least quarterly by exempt staff
What is certification of pay?
Holds client information for payments processed in the month prior to the start of the quarter.
Bonus (100 pts): required before billing/invoicing.
What is the Tuition Billing Roster?
What is DSHS approval?
At time of signature, issuance or reconciliation
Bonus (100 pts): Number of days to enter in to eJAS
What is disbursement of Participant Reimbursements?
What is 7?
This is extremely important for reviewing files during monitoring visits
What is file organization?
To support students' needs, these funds can be moved from this line item to any category within this line item but not moved to any other line item in the grant.
What is Participant Reimbursements?
Breaking out funding sources by co-enrollment.
What is leveraging for BFET?
Reflection of the expected participation time of a student.
Bonus (100 pts): activity for pre-reqs within the vocational education program
What is component hours?
What is VE component?
Contracted data security requirement to report within 1 business day of discovery.
What is Notification of Compromise or Potential Compromise?
Not required, but typically included in student files
What is FAM screen?
These large excel documents are completed more than once per year
What is the DSHS BFET Budget Workbook?
Must be reviewed internally every year
What is Time and Effort processes?
Once coded for the quarter, you never remove the code.
What is Unusual Action Coding?
Component coding should reflect this
Bonus (100 pts): Bachelor Degree(s)
What is actual program enrollment?
What is unallowable program of study?
This documentation should be attached to correlating form
What is a receipt?
Freeing up already allocated state dollars to pay with federal dollars
What is supplanting?
Must be tracked annually and submit budget revision as necessary.
Bonus (100 pts): Allowable percentage
What is annual variance?
What is 5%?
Personal Hygiene, Books, Transportation, Clothing, Housing, Childcare and Testing.
Bonus (100 pts): Category for Dental and Medical expenses.
What are PR categories?
What is Childcare?
Time frame in which you must enter in eJAS case notes for the month
What is the entire month?
This document should show long-term goals and sequences needed to reach those goals
What is academic plan