Simple Tingz
What is the primary output of the Evaluation Committee in a GOJ procurement process?
A detailed evaluation report
What is the estimated economic impact of public procurement on Jamaica's Gross Domestic Product (GDP)?
30%
What is identified as a 'Pass/Fail' criterion in the Evaluation Framework?
Financial and Compliance
Which pillar of contract oversight is specifically concerned with protecting the Municipal Corporation from litigation?
Legal Risk
In what year did the Public Procurement Act came in effect name to 2 years they were admended.
Public Procurement Act 2015
Public Procurement Amended 2018
Public Procurement Amended 2025
Define works procurement?
means the carrying out of any of the following activities, namely, construction, reconstruction, assembly, altering, manufacturing, processing, fabrication, erection, instrumentation, installation, fitting out, improvement, commissioning, demolition, maintenance, repair and renovation involved with building, civil engineering, structural engineering, electrical engineering, mechanical engineering and other engineering and technology projects;
What are the types of Framework Agreements?
Open and Close
What does CCEP stands for ?
Contract Consultant Evaluation Program
Name the current threshold , what they were before including the tiers of approval
below 30 ------> up (60) million Head of Entity
30 million ------> between 60 and (100) Millions PPC
above 60 millions ----> above 100 millions
Name 2 benefits of a site vist?
Visual Assessment: Contractors can view the actual site, understand physical constraints, and assess logistical needs.
Accurate Costing: Helps determine necessary resources, labor, and materials, leading to more realistic pricing.
Identifying Challenges: Physical inspection allows for identifying potential on-site challenges not visible in documents.
Confirming Scope: Confirms what work is required and the existing site conditions.
List 4 reasons for establishing a Framework Agreement.
There is frequent re-ordering based on the same (or similar) set of specifications;
The volume required cannot be precisely predicted;
The required delivery dates cannot be precisely predicted;
Independent buying units within a Ministry or between different Ministries are acquiring the same supplies;
Aggregating the demand from buying units will lead to significant volume discounts;
Small buying units lack the capacity to arrange and manage their contracts
Crisis planning cannot accommodate the time required for traditional processes;
No single supplier is considered to have sufficient capacity;
A choice of suppliers is considered desirable;
A wide range of suppliers is available; and
Price and/or performance of the works, goods or services delivered is measured by well established standards.
What is the function of the Technical Officer during the 'Certification' step of the payment flow?
Signing off the Interim Payment Certificate
A procuring entity is planning a 'Works' project estimated at JMD $100 million. Under the GOJ framework, what is the required level of competition?
Open National Competition
Name the 2 evaluation Criteria
Lowest Cost
Most advantageous
Define Open Framework Agreement.
Means a framework agreement in which a contractor who, at the time of the making of the agreement, was not a party to it and is able by the terms of the agreement to subsequently becoming party.
When managing variations, what must be calculated to determine if PPC (Public Procurement Commission) approval is required?
The cumulative variation percentage the original contract sum
Name 5 administrative Guidance issued by the Office and where can you fine them?
Guidance Note 1/2020 (GN1/20) – Criteria for the Award of Contracts
Guidance Note 2/2023 (GN2/23) – Contractor and Consultant Performance Evaluation
Guidance Note 1/2021 (GN1/21) – Procurement Under Alternative Systems
Guidance Note 3/2023 (GN3/23) – Public Procurement Committee Guidance Note
Guidance Note – Role of Boards in Public Procurement
Guidance Note 2/2022 (GN2/22) – Use of Electronic Procurement in GOJ Procurement Operations
Guidance Note 1/2022 (GN1/22) – Submission of Procurement Reporting System (PRS) Reports
Guidance Note 2/2025 (GN2/25) – Procurement in Situations of Emergency or Extreme Urgency
Guidance Note 1/2023 (GN1/23) – Contracts for Security Guard Services
Value for Money Procurement Standard – December 31, 2024
Name 2 benefits of the pre-bid meeting?
Key Benefits of Pre-Bid Meetings:
Clarification of Scope: Potential bidders gain direct clarification on tender documents, specifications, and requirements.
Reduced Risk and Errors: Identifying ambiguities early minimizes costly mistakes in the bid.
Competitive Advantage: Allows bidders to ask questions, understand the owner's priorities.
Compliance: Ensures all participants understand mandatory requirements, reducing the risk of non-compliant, rejected bids.
Define Closed Framework Agreement/
Closed Framework Agreement: means a framework agreement in which a contractor who, at the time of the making of the agreement, was not a party to it and is excluded by the terms of the agreement from subsequently becoming party.
What is the purpose of a contract management plan?
To outline how contract performance will be monitored and controlled