DIRECTIVES MANAGEMENT STANDARDS AND PRACTICES
How do you cancel a directive with a revision?
What is:
Use the cancellation paragraph in the superseding directive.
Page 1-3, Paragraph 4b
If a notice contains a cancellation contingency paragraph, then what must be indicated on the top right corner on the first page?
What is:
“Canc: frp” (for records purposes)
page 3-1 paragraph 2a
Why are change transmittals used?
What is:
Change transmittals are used to issue minor changes to instructions.
page 4-1 paragraph 1
What are the margins for the header and footer?
What is:
For first page, 0.5 inch if using an electronic letterhead. Otherwise, the header margin is 1 inch for first page and all consecutive pages. Footer margin is 0.5 inch for all pages.
page 9-1 paragraph 1a(2) and 1a(3)
Can a document that has been previously canceled, or is in draft be used as a reference? why?
What is:
No, any document that has been previously canceled, or is in draft, must not be used as a reference. References must be considered current and in effect.
page 10-1 paragraph b.
How do you cancel a directive without a revision?
What is:
1. Action memorandum (see exhibit 1-1);
2. A 5215 notice (see exhibit 1-2);
Page 1-3 Paragraph 4c(1) and 4c(2)
What day is the cancellation day always on?
What is:
The day of cancellation is always the last day of the month, and it is not cited on the notice. Only state the abbreviated month and four-digit year (i.e., Mmm YYYY).
page 3-1 paragraph 2c.
Less than what percentage of total pages affected should a change transmittal be used?
What is:
A minor change is considered less than 25 percent of total pages affected of the current instruction.
Page 4-1 paragraph 1.
Every page is numbered with the exception of which page?
What is:
Every page is numbered with the exception of all page 1s, including enclosures and attachments. The only page 1s to be numbered are in manual-type instructions for the table of contents and chapters, sections, or parts, to include appendices and indexes.
Page 9-2 Paragraph c.
How many lines of the Purpose paragraph must be on the letterhead page of all Navy directives?
What is:
At least two lines of the “Purpose” paragraph must be on the letterhead page of all Navy directives.
Page 10-3 Paragraph m.
What should you file instructions according to (2 answers)?
What is:
1. Standard subject identification code (SSIC) number.
2. Consecutive point number
Page 1-2 Paragraph (5)b(a) and (5)b(b)
What paragraph is used only in notices?
What is:
Cancellation Contingency Paragraph. Used only in notices.
Page 3-2 paragraph c.
What must a change transmittal consist of?
What is:
Change transmittals must consist of a cover letter forwarding changed or additional pages to an instruction as an enclosure(s)
Page 4-1 Paragraph 1a.
What is the required date format when dating a directive and when using a date within the text?
What is:
The required date format is “DD Mmm YYYY,” such as "2 Sep 2016." However, for single days (1 through 9), do not precede them with a zero ("0"). Within the text of a directive, the month must be spelled out (DD Month YYYY); for example, “2 September 2016.”
Page 9-2 Paragraph d.
Whenever possible, enclosures should follow the same format and outline as the directive cover letter which is? Name two.
What is:
1. Header, top, bottom, left and right margins are 1 inch; footer margins are 0.5 inch.
2. Font is Times New Roman, font size 12.
3. Outline per exhibits 2-1 and 9-4 and chapter 9, paragraph 2.
4. When the text runs landscape on the page, the enclosure identification may be made to run parallel to the text. If so, the text will be placed in the lower right margin of the footer with no returns preceding it or following it.
page 11-2 paragrapgh (2)
Who cannot cancel a Directive?
What is:
Directives cannot be canceled by issuing authorities subordinate to the signature authority of the directive.
Page 1-3 Paragraph 4a.
What is a Cancellation Contingency Paragraph?
what is:
A cancellation contingency is the condition that, when met, will satisfy the requirement(s) of a notice, therefore permitting cancellation.
Page 3-2 paragraph c.
In 5-year period instructions cannot exceed how many change transmittals?
what is:
five change transmittals.
Page 4-1 paragraph 1c.
Titles and headers for all major paragraphs must be formatted how?
What is:
Titles and headers for all major paragraphs must be underlined and when underlined, the initial letters of the first and main words must be capitalized.
Page 9-2 Paragraph a
Like references, enclosures are not what in a directive?
What is:
Like references, enclosures are not required in directives. However, when more detailed and specific information is needed that does not belong in the directive cover letter, enclosures will be used.
Page 11-1 paragraph 1.
What are 3 required items for the hard copy directives case file?
What is:
1. The original version of the draft directive.
2. The document containing the signatures of concurring officials or a list of reviewers (such as a coordination page), or both.
3. The final signed original.
4. Any change transmittals.
5. Any extension requests.
6. Upon cancellation, a copy of the canceled directive and other documentation pertinent to the cancellation, such as a cancellation action memorandum.
Found on page 1-1, paragraph 2. (2)
If applicable what paragraph, as with instructions, is the last paragraph of a notice unless there is a cancellation contingency paragraph?
What is:
Forms or Information Management Control Paragraph.
Page 3-1 paragraph 3b
When a revision to a signature page is made what must be done?
What is:
The date of the change must be shown in the upper right margin of the header, two spaces above the identification symbols of the basic instruction, and the date line of the identification symbols must show the original date of issue. The signature block remains as the original signing official, even if they are not currently with the command.
Page 4-1 paragraph f
For revisions or reissuances of instructions, what alphabetical suffix cannot be used?
What is:
Do not use “I” and “O” (can be construed as the number one (“1”) and zero (“0”), respectively); instead, skip them and use “J” and “P.”
page 9-4 paragraph (c)
As with references, all enclosures must be first cited where?
What is:
As with references, all enclosures must be first cited in the cover letter of the directive before they can be cited in any enclosures.
Page 11-1 paragraph 1c.