THIS IS USED TO CORRESPONDE BETWEEN OFFICIALS WITHIN THE DEPARTMENT OF DEFENSE OR OUTSIDE THE DEPARTMENT OF DEFENSE?
What is the STANDARD LETTER FORMAT?
100
THE STANDARD SUBJECT IDENTIFICATION CODE, ORIGINATOR'S CODE,AND DATE
What is THE AUTHORIZED SENDER'S SYMBOLS"?
100
USED TO CORRESPOND WITH AGENCIES,BUSINESSES,OR INDIVIDALS OUTSIDE THE DEPARTMENT OF DEFENSE WHO ARE NOT FAMILIAR WITH THE STANDARD LETTER. ADDITIONALLY USED BETWEEN INDIVIDALS WITHIN THE DOD.
What is BUSINESS LETTER?
100
EXAMPLE OF SIGNATURE LINE
.
What is J. A. Mcbrearty?
100
Mr. a. b. Seay
Vice Pres, ACCOUNTING
widgets Unlimited , inc
1234 st
Baltimore, MD 21085-3214
What is Mr. A. B. Seay
Vice President, Accounting
Widgets Unlimited, Inc.
1234 Any Street
Baltimore, MD 21085-3214
200
WITH SLIGHT VARIATIONS, SETS THE PATTERN FOR JOINT LETTERS, MULTIPLE-ADDRESS LETTERS,EDORSEMENTS, DIRECTIVES, MEMORANDA, ETC.
What is THE STANDARD LETTER?
200
5216 -means Correspondence Management ,5800-means Law and Legal Matters, 5510-means Information Security, AND 7000 Means- Financial Management.
What are standard subject identification codes?
200
Parts of the Business Letter.
What is are
1. IDENTIFICATION Symbols
2. INSIDE ADDRESS
3. ATTENTION LINE
4. SALUTATION
5. SUBJECT LINE
6. BODY OF LETTER
7. REFRENCES AND ENCLOSURES
8. COMPLIMENTARY CLOSE
9. SIGNATURE LINE
10. ENCLOSURE LINE
11. SEPARATE MAILING
12. COPY TO
13. OUTGOING COPIES
14. IDENTIFY SECOND AND SUCCEEDING PAGES
15. NUMBERING PAGES
?
200
On the second line below the signature line, number and describe them briefly.
What is enclosure ?
Example
Enclosures: 1. CPO Style Manual
2. Webster's Dictionary
200
FLUSH WITH THE LEFT MARGIN, TWO LINES BELOW THE SIGNATURE LINE.
WHAT IS COPY TO:
300
BROKEN DOWN INTO 12 PARTS
What is the standard letter including:
1. Sender Symbols
2. From Line
3. To Line
4. Via Line
5. Subject Line
6. Reference Line
7. Enclosure Line
8. The body
9. Repeated Subjected Line
10. Second Page
11. Signature Line
12. Copy to
"?
300
ALLOW 1- INCH TOP,BOTTOM,LEFT, AND RIGHT MARGINS ON EACH PAGE. ON LETTERHEAD PAPER TYPING STARTS MORE THAN 1 -INCH FROM THE TOP WHEN THE LETTER HEAD IS PRINTED.
What is Margins for standard Letter?
300
Write in month day year order for the date which is part of the 3 identification symbols in the left corner below the Originator's code
what is May 25 1967?
300
when enclosure is to be sent seperately
What is Separate Mailing is typed?
300
EXAMPLE:
Smith Widget co. ltr of 14 Oct 05
What is a business letter witch requires the company name , the term ltr, and the date
400
The Person whose title appears in the To line is
What is the action Adressee?
400
5216
Ser Code 13/271
7 Sep 06
What is Date is the same day it is assigned?
400
Place this two to eight lines below the date, blocked flush with the left margin. Placement maybe adjusted depending on the length of the letter or local policy.
What is the Inside Address?
400
Does not have a From Line so every copy that goes to addresses outside your activity must have a letterhead copy. Printed, Stamped, typed or reproduced from the original.
What is Business letter?
400
REQIRES THE SNDL short Title of the issuer combined with the term NOTE and the SSIC, THE SERIAL NUMBER,THE DATE, AND THE CANCELLATION DATE ENCLOSED IN PARENTHESIS.
WHAT IS A NAVY NOTICE
500
SOME OTHER STANDARD LETTERS THAT DIFFER FROM BASIC STANDARD LETTER?
WHAT IS THE STANDARD LETTER WITH CLASSIFICATION MARKINGS AND THE STANDARD LETTER WITH FOUO MARKINGS?
500
At the left margin on the second line below the date line. The text begins two spaces after the colon. If the entery is longer than one line, start the second line under the first word after the heading.
What is the From line?
500
REFER TO IN THE BODY OFTHE LETTER ONLY.
What is the References and Enclosures?
500
It is optional and may replace the salutation. Should be very brief to the point and not be more than line in length if possible.
What is the Subject Line?
500
From: Chief of Naval Operations
TO: Commanding Officer, USS JOHN C STENNIS (CVN74)