EMAC
If claiming costs for MREs, there will be no cost to claim under the "______" category (excluding travel days).
Meals
Sales Tax - Ineligible
Tips - _______
Eligible
This folder provides content for emails to claimants to ensure consistency across reviewers.
Reviewer Outreach Folder (will also accept "outreach scripts")
The claimant is claiming both fuel and equipment rates for their vehicle.
No - only one or the other may be claimed as equipment rates include the cost of fuel.
Document(s) required for claimant who is claiming a fee for their hotspot usage while on deployment.
Receipt that establishes the rate.
True or False: Administrative hours prior to deployment are allowed as long as all necessary labor documentation is provided (payroll, timesheet, 214)
FALSE - Admin hours are only accepted during or after the deployment.
This document provides guidance on all eligible items for EMAC reimbursement.
The EMAC Operations Manual
(SMAA) The deployed personnel are claiming 24 hours each day. The 214s show 24 hours in the op period. Section 7 shows 24 hours, but only has one sentence of activity for the duration of the shift.
Yes! There is no requirement stating how much activity must be included on a 214. As long as the full shift claimed is demonstrated and some form of activity is listed, we will accept the document.
True or False: Negotiated costs agreed upon by both parties in the Resource Support Agreements (RSAs) supersede state policy, allowing costs to be approved under emergency circumstances.
False. Any agreed upon negotiated costs that is found to be prohibited by a pre-existing state policy will be disallowed. The pre-existing policy must be in place at the time of the execution of the RSA.
This policy is required if the claimant contracted goods or services for the deployment.
Procurement Policy
This document was created by FEMA to outline qualifications and requirements for the Public Assistance (PA) program.
Public Assistance Program and Policy Guide (PAPPG)
My RFI requested payroll records from the claimant for all deployed personnel. The claimant responded with a memo stating the employee was paid and their rate of pay.
No - We must have formal documentation the employee was compensated at the rate claimed/for claimed benefits.
Consideration for National Guard Missions: National Guard personnel are typically paid at a _______. You will likely see this reflected in the RSA or Mission Orders.
Rate Per Day
The reimbursable costs and expenses with an itemized notice shall be forwarded as soon as practicable after the costs and expenses are incurred, but not later than ______ days following the period of assistance, unless the deadline for identifying damage is extended. . .
Sixty (60) days
This document answers questions pertaining to the NCEM project specifically as well as EMAC and SMAA in general. If the guidance slide decks don't answer your question, this document is a good second stop.
FAQs EMAC and SMAA
The Claimant is claiming repair cost for a flat tire that occurred on deployment. They provided a paid invoice for the repair, a photo of the damage, and their equipment logs are properly filled out for the hours claimed.
No - the claimant is claiming the hourly rate. FEMA equipment rates include depreciation, overhead, all maintenance, field repairs, fuel, lubricants, tires, OSHA equipment and other costs incidental to operation