ePACT
True or False
Siblings have to be checked out seperately
What is False
True or False:
All incidents, even minor bumps, should be documented according to our program policy
What is False
The document families receive that outlines hours, fees, pick-up and drop-off procedures, ect.
What is the Parent Handbook
or
What is the Handbook
True or False
If the child is competent/ smart, they can be allowed to grab supplies alone.
False
The rule of 3 ALWAYS applies. 1 adult and 2 kids, or 2 adults 1 kid.
True or False
The Days off Club handbook and the B&A Handbook are the same
True
The place in ePACT that tells you who can and cannot pick up a child.
What is Contact information
or
What is Emergency Contacts
or
What is Pick-Up List
The form used for minor injuries.
I.e. band aids, ice packs, ect.
What is an accident/incident form
True or False:
The Handbook clearly states our behavior management expectations.
What is True
List all the quarterly drills each school site should be doing.
Fire
Tornado
Intruder
Name the areas in your school that children are forbidden from entering
supply closets
kitchens
maintenance rooms
electrical rooms
any room alone!
The ePACT feature staff can use to verify a person's identity at pickup.
hint: where we cross-reference an ID
What is the Contact Photo/Relationship Details
The form used for more serious injuries.
I.e. head injuries, deeper cuts, broken bones, ect.
The policy that states if a child threatens themselves or others they will be suspended that same day.
What is a Zero Tolerance
An adult waves at you through your sites door window. They say they're from the park district, and are waiting to set up for basketball. They keep motioning/asking for you to let them in. What do you do?
Do NOT let them in. Any park district staff will have a key/point of contact to enter a building they are running a program at. Even if they are wearing a PD shirt, we cannot let any being into the school
Someone's WDSRA aide didn't show up, what do you do?
1.) call Patti/Maddie/Kelly so they can contact WDSRA and see if staff is on their way.
2.) if they are, great, take the participant
3.) if they are not, let the school know we cannot accept them into our program and notify parent immediately
A childs ePACT is not filled out or not reconfirmed. What steps should you take?
1.) Notify the parent that their child's emergency information isn't available.
2.) Have the parent fill out a temporary emergency form.
3.) Contact Patti, Kelly, or Maddie and notify that the ePACT is incomplete. They will notify the parent through the administrative portal.
Name three pieces of information that MUST be filled out on the PDRMA form.
your name/ child name/ age/ date/ time/ injury/ location/ secondary location/ witness information/ if EMS was called/ damage to the property/ name of the program/ supervisor contact information
Correctly name the door number at your school that parents are to pick up or drop off at.
Cloverdale - Door 14
Heritage - Door 12/13
Western Trails - Door 4
A guardian comes to the door to pick up a participant. When they get close to you, you notice they reek of alcohol. What do you do?
Do not release the child to them.
If you are uncomfortable confronting them, lie, and take the child back to the program room and call 911. After you call the police, notify Patti/Kelly/ Maddie.
A parent is yelling about how they can't do the new sign in/out procedure. What do you do?
Calmly explain that our procedures are for the safety of all students, and that the only policy change that has occurred is that they now have to physically sign the phone.
A grandparent arrives to pick up but their name isn't yet in ePACT. List the steps staff should follow before releasing the child.
1.) Call Parent/Guardian
2.) Obtain grandparents name
3.) Check ID
4.) Release the child
A parent threatens to sue after their child was injured. What follow-up steps should staff complete to protect the child's safety and the program's legal standing?
You need at least 2 steps of the process
Fully complete all PDRMA forms with objective facts.
secure any necessary documentation/photos
document communication with parents
notify the program director/supervisor
do NOT speak to the public about the incident
follow mandated reporting if applicable
During before care, a parent attempts to drop off a child that is not in your ePACT roster. What steps do you take?
1.) Notify the guardian that they are not on your ePACT list, and to wait before leaving.
2.) Synch your epact list
3.) check recent emails to see if Kelly/Patti/Maddie sent a last-minute attendance update.
4.) have the parent fill our an emergency information form and take the childs full legal name.
5.) Accept the child and notify a supervisor immidiately. They will verify if the parent had paid, and will charge the family if they have not.
During park play you notice a bruise on Augustus's arm. When you ask him about it, he says that his dad hits him when he's mad, and asks you not to tell anyone.
What steps do you take?
Reassure Augustus that he did the right thing, but make no promises.
Ask if he wants to talk about it, do not ask leading questions.
Document everything
either 1.) make a report to DCFS yourself and tell your supervisor or 2.) Tell your supervisor what you were told. You fulfil your obligation by giving them that information
Define active supervision & each team member at the table shares 1 example of how they've been actively supervising recently
Staff continuously watch, position themselves strategically, and actively engage with children so every child is seen, heard, and within reach.
Playing a sport with them
being the referee
coloring with children + scanning room
organizing a group game
playing a board game with a group