🧾Setup & Preparation
This team is responsible for setting up the company and attaching the contract before a position is created.
Who are the Position Owner and Company Setup Team?
This expectation must be set with HCP/SBP to ensure timecard submission by Monday at noon.
What is submitting timecards for approval or upload?
This must be attached to timesheets for expense reimbursement.
What are receipts?
This dashboard is sent to Match Candidate Owners on Thursdays to review pay and PTO.
What is the HCP Pay Dashboard and PTO & Sick Time Report?
This person owns all T&E communication with HCP/SBP and responds to FS inquiries.
Who is the Match Candidate Owner?
This person sets up the Rate Group and MaxView approvers before the first billable shift.
Who is the Position Owner?
This must be selected as the Attachment Type when uploading timesheets.
What is Timesheet?
This form must be uploaded for mileage reimbursement.
What is the Mileage Log?
This report is run in RecruitCare to identify worksite issues.
What is the Worksite Audit Report?
This action must be taken immediately when a match ends.
What is submitting a SNAP ticket for status changes?
This must be confirmed and updated in real time upon Match creation.
What is the Match Start Date?
If a timesheet shell doesn’t generate, this must be submitted.
What is a SNAP ticket for timesheet creation?
This action must be taken to process special pay requests or unbilled orientation.
What is creating a SNAP ticket via Note on the Timesheet ID?
This notification is sent to offices once payroll is complete.
What is the Payroll Complete Notification Email?
This must be done in real time when a match ends.
What is ending the match in RecruitCare?
This document must be sent to HCP/SBP to help them access and use MaxView correctly.
What is the MaxView HCP User Guide?
This report helps identify MaxView items in Pending Approval or Rejected status.
What is the MaxView Timesheet Search?
This team processes expense and mileage requests in Middle Office by Tuesday 5 p.m.
Who is the FSG?
This person must delete unused timesheet shells and correct Match record errors.
Who are the Match Candidate Owner and Delivery Hub ROM?
This person works with HCP/SBP to correct rejected timesheets in VMS.
Who are the Candidate Manager and Position Owner?
This system is used to view paychecks, but only after a paycheck has been issued.
What is ADP iPay?
This person follows up on missing or late timecards and pending approvals on Tuesdays.
Who is the Position Owner?
This report includes audits for Zero Pay, Stipend Proration, and Shift Bonuses.
What is the Power BI Payroll Audit Dashboard?
This must be submitted to correct worksite issues found in audits.
What is a change ESF?
This must be entered manually into VMS when paper timecards are received.
What is entering time and adding a note on the Timesheet ID?