AUTHORITY IN MEETINGS
The officer who presides over the meeting.
Who is the Chairperson?
The officer responsible for recording what takes place during the meeting.
Who is the Secretary?
The maximum number of people allowed to speak at one time.
What is one?
Items not dealt with are moved to this.
What is another meeting?
A proposal put forward for discussion.
What is a motion?
This officer presides when the chairperson is absent.
Who is the Vice-Chairperson?
These are read to members if not previously circulated.
What are the minutes and letters of apology?
The action a member must take before speaking.
What is standing or raising a hand?
This must be obtained before items are carried over.
What is members’ consent?
A motion must be this before discussion begins.
What is voted on?
This officer allows members to nominate someone to act as chair if both chair and vice-chair are absent.
Who is the Secretary?
The changes made to minutes when corrections are required.
What are adjustments?
The permission given by the chairperson before speaking.
What is consent?
The meeting ends after items are carried over.
What is adjournment?
The name given to a motion once it is accepted.
What is a resolution?
The action taken before the meeting can officially begin.
What is calling the meeting to order?
One way minutes can be approved after corrections.
What is “as amended”?
The correct way to address the chair before speaking.
What is Mr Chairperson / Mr Chairman / Madam Chairman?
What is the formal process of bringing a meeting to a close with the agreement of members?
What is adjournment?
The ruling made when a member goes off topic.
What is out of order?
The guide the chairperson must follow during the meeting.
What is the agenda?
Questions about minutes must be directed to this person.
Who is the Chairperson?
The rule that prevents interruptions and confusion during meetings.
What is speaking only when recognized by the chair?
What term is used when a meeting ends because all agenda items have been completed and no further business remains?
What is Termination of the meeting?
The person responsible for ruling a member out of order.
Who is the Chairperson?