Where Am I?
This is where I check the data read off the transcript
Brainware Verifier
What is OCR
Optical Character Recognition
Brainware uses OCR to read and capture data from the transcript
What Right-Click option, when performed at the list of row numbers of a Verifier Form column, places a new row at the bottom of the table?
Append row
Why would a document in the BFT Unmatched Transcript Queue?
The Validation Form did not have a valid UIN.
True or False: Yellow Fields in Verifier are wrong.
False. They MIGHT be wrong, but they are highlighted to denote the confidence threshold was not met.
Note: Fields that are not highlighted may also be incorrect.
I show the metadata/indexed values associated with a document in OnBase
Keyword Panel
What is a Scan Queue?
Processing queue where scanned and imported batches of document are reviewed prior to being permanently stored in OnBase
What are the 3 Brainware State numbers which indicate you can review and verify a transcript?
550 - College Transcript Ready for Verification
551 - High School Transcript Ready for Verification
552 - Military Transcript Ready for Verification
How are Data Issues resolved on Validation Forms in the BFT Validation Errors queue?
Select form, read errors, correct errors on form, save form.
My shortcut is the shape of a Funnel or Martini Glass and I launch this
Brainware Verifier
I am an action initiated manually in Workflow
Ad Hoc Tasks
What is a Life Cycle?
A business process container in OnBase. It is configured within Workflow to organize steps and events.
These are the two ways to correct a document classification. For example, if a transcript is identified as High School instead of College
1) Go to Options --> Reclassify Document Manually
2) F7
What happens to Validation Forms when they exit the BFT Transcript Capture Processing Lifecycle
Transcript data and image are exported. College Validation Forms for UG students are sent for equivalency checking.
Not a transcript? My Action removes you from Verifier.
VOID or Exception State
I show all activity taken on a document
History
Note: Workflow history can also be seen here by going to the Workflow History tab
What is a Life Cycle Queue?
A specific work area within an OnBase Life Cycle that is configured to take action on a document.
What do you do if data you need does not exist in the Pool data in Brainware?
Select Invalid Reason Code
From that list select any of the following:
Applicant Not Found
Institution Not Found
Applicant and Institution Not Found
How do you see a related item (i.e. the transcript image) from a workflow queue?
From Unity or the WebClient, you need to be in a workflow that has been configured to display related items. You can select the related items tab to see the associated related items. You will need to make sure your 'Secondary Viewer' is enabled in order to see your main document and the related item side by side.
What is a Workflow Filter?
A configurable way to display relevant document information within a workflow queue.
I have tiles which can be customized
Personal Page
What is Verifier?
A view used within Brainware where the user verifies and corrects extracted transcript data
What do you do if you want to close out a batch in Verifier but still save your work?
Click on the Batch List. You will be prompted to save or close without saving.
Why would a College Validation Form be sent to TCE2 Awaiting EQ Rule Creation vs TCE2 Ready for Review?
Validation Forms that have courses that do not have an existing equivalency are sent to TCE2 Awaiting EQ Rule Creation
When indexing a batch in OnBase, if you index a document and then realize it was set to the wrong Document Type before pressing the index button, what can enable you to keep the entered keyword values when swapping to the correct Document Type?
Lock Keywords /or Lock All Keywords