This type of payment must be processed before a service can be performed.
What is an Advance?
100
This section processes payments for purchases done by the Division of Equipment.
What is the Shop Payment Section?
100
This law dictates that vendor invoices must be paid within 45 days.
What is the Prompt Payment Act?
100
**** TRIPLE JEOPARDY**** The chief of the Division of Accounting.
Who is Clark Paulsen?
200
These are agreements for minor construction projects such as landscape, intersection, or electrical improvements.
What is a Minor B Contract?
200
Office supplies are often purchased via this alternative payment mechanism.
What is CAL-Card?
200
****DOUBLE JEOPARDY****
This is the number of days OCCP has to process a payment upon the receipt of an invoice from the district.
What is 15 days?
200
The encumbrance process begins at the district level with the creation of this pre-encumbrance document.
What is an RQS (or Requisition Request)?
300
This type of contract is used for services under $5,000.
What is a U5 Agreement?
300
This section processes payments for purchases of goods, such as asphalt, computers, or road signs.
What is the Commodity Section?
300
These are binding agreements between vendors and our department.
What are contracts and purchase orders?
300
****DOUBLE JEOPARDY****
This program earns money for the department through timely payment of credit card purchases.
What is the CAL-Card rebate program?
400
This is a claim against Caltrans for personal injury or wrongful death.
What is a tort claim?
400
This is a reservation of part of an appropriation to ensure funds will be available to meet planned expenditures.
What is an encumbrance?
400
Purchase orders for commodities are created by this Caltrans division.
What is DPAC (Division of Procurement and Contracts)?
400
OCCP needs these 3 documents in order to process a payment.
What is and invoice, authorizing document, and receiving record?
500
We are required by the IRS to report payments made to independent contractors for services performed during the year. This is one of the Service Payables specialized functions.
What is 1099 Reporting?
500
This AMS Advantage document records an expenditure.
What is an AD (Automatic Disbursement)?
500
This system is used to process Major Construction and Maintenance Contracts.
What is PISA?
500
This entity administers the CAL-card user database.
What is DPAC (or Division of Procurement and Contracts)?