Certify
When are expense reports due?
On the 5th of every month
What is something that every staff is expected to have in the body of their email?
A signature
Real life examples with fonts can be found on the Communications policy.
This is the most commonly used option when selecting from the "My Time Off" drop down when you've scheduled time off and would like to get paid.
PTO ("Paid Time Off")
What is the name of the folder everyone here should have access to?
"00_School Partnerships All Staff" (or "All Staff")
Where can I find more info about my Benefits?
BSwift (which is in UKG)
Who checks if my ordered items have been received?
Staff who ordered the items! If you ordered it, make sure to check if you received it by the delivery dats on the order form! email your Ops person if something is still missing after the delivery date.
What do you need to submit along with the expense report as evidence of a purchase?
Itemized Receipts
How soon after receiving a work-related email are you expected to reply?
36 hours
What time off option is now offered to all staff in UE Programs so they don't have to use their PTO during summer and winter breaks?
Paid School Break Days
What format should a student's name be written in, if it is on Google Drive?
DOUBLE JEOPARDY (bonus 100 points) - Why does it need to be written that way?
First Name + Last Initial
Last Name + First Initial
or just initials
BONUS - Why? Because Google Drive isn't HIPAA Compliant!
When is open enrollment for Benefits?
September or October
Who places your orders?
Ceci Perez and/or Kenosha Collins!
What is the easiest way to receive your reimbursements?
Direct Deposit
(Set it up with accounting!)
Why do we use the Authenticator app?
We had a security breach in 2022 and have been taking steps to increase our security ever since!
(Plug for InfoSec trainings!)
Where can you find the amount of PTO you have?
Log in to UKG, look at the "My Time Off" section of your home dashboard
Use this feature/option when a Google doc or folder is Shared with you to make sure that you can easily find it in your personal Drive, and so it doesn't get lost in your "Shared With Me" folder.
Organize > "Add Shortcut"
(Also accepted: "Add to My Drive" - though this was recently removed!!)
Name three types of services Seneca's Employee Assistance Program (EAP) provides.
Therapy, Child Care, Elder Care, Legal, Financial!
Just call 800-327-2251!!!
Name three things you can order through Seneca's ordering form
What addresses must be inputted into Certify by every staff member in order to clock mileage from home?
Your home address and primary work address
You should enter this code word into the subject line of your message when sending an email that contains sensitive information.
*Confidential*
When should you clocking in and out of UKG? (Most important for hourly staff)
What is the equivalent of Excel titled in Google Drive?
Google Sheets
*** need help on how to use Google Docs or Sheets? Check out the Google Drive Guideline for links to How To Videos!
Who is the provider of our 403b retirement plan?
The Standard
What should you do if you go over your monthly budget?
Let your Director and/or supervisor know. You'll have less funds available the following month.
Name 3 reasons why your expense or mileage report would be rejected/sent back
- Receipt is not itemized
- Mileage is from the wrong starting point (home versus work location)
- Amazon receipt is from prior to shipping (lacks final details)
- incorrect cost center
- wrong expense category
- missing a receipt
What three steps should you take to communicate if you need to take time off unexpectedly?
1. Call/text your supervisor (and school team, unless you ask supervisor to let them know)
2. Set up your out of office reply on email
3. Send a calendar invite to your Seneca/school team
4. Make a coverage plan for your students (if needed)
What action do you need to do in order for your manager to approve your time card? AND by when do you need to do it??
Approve your own timecard!
By end of day Friday at the end of the pay period
Which folder in the "School Partnership All Staff" Google Drive folder contains the policies and procedures for our program?
"Program Guidelines"
Name at least three of Seneca's employee resource groups (ERGs).
Indigenous Roots ERG, Black/African American ERG, Asian Pacific Islander Desi American (APIDA) ERG, Latinx ERG, Multicultural ERG, Kaleidoscope ERG, Bilingual ERG, Executive Functioning/Learning Differences ERG, Nothing About Us Without Us ERG, Seneca Parents ERG, Jewish ERG, Bilingual Supervisors (and the list continues to grow!)
Where do you find your monthly ordering budget?
On the top of your ordering form!