31 Day File
What is the 31 day file?
A collection of daily and weekly reports that are printed from the front end point of sale system.
You are $40 short on till 540. You realize it was a missing SCO voucher and you are full balancing that SCO tomorrow so the money will bounce back.
Review with Store Leader during ESW to keep them in the loop. $40 is under the threshold, and you know where the money is.
Review MISC Recap report and Vendor Reports
Daily
How often should Garda pick up excessive cash from the recycler?
How do we minimize hand keys?
How long do we retain the 31 day file?
For one year.
My recycler safe is broken.
G4S Deposita (866)523-6116
Full Balance Every SCO
Monthly
Who should do books the Sunday of period close?
Most senior bookkeeper and/or CSM
Where do we order ICMIR stickers?
Coupa
How do the reports indicate behavior that needs to be corrected?
By utilizing the reports, not only are cashier training opportunities identified but pricing practices, markdown policy, product allocation and equipment used in every department can be reviewed.
My safe audit is short $500 in singles. I think an employee stole it.
Contact your DAPM
Complete recycler safe cash verification audit
Monthly
What time is the carry forward cut off time?
10am
Why is it important that don't hand key in products?
Hand keyed items ultimately end up as shrink. The system doesn't know exactly where in the dept to add hand keyed in sales!
Who should be monitoring/reviewing the 31 Day File?
•Store Front-end Leaders
•Store Managers and Assistant Store Managers
•District Loss Prevention Managers and Specialists
•Division Shrink, Loss Prevention, and Division Front-end Manager
My lottery spreadsheet is off and I can't figure where to look.
Your operations field specialist
Send daily over/short tracking log to FOS and DAPM
Weekly
What line in the veribalance home screen must hit zero before carrying forward?
The NR4 line
What 31 day file do we use to review ICMIR price adjustments?
Short price adjustment report.
Can you name 3 reports included on the 31 day file?
Audit Action (Summary)
Refund Report
Price Adjustment Report
Hand Ring Report
Negative Sales Report
Void Report
Suspend/Retrieve Report
A lottery payout was accidently rung up as a pay in. Now both of those lines are off in my bookwork and I need them to be adjusted to the correct amount.
Email RASC rasccentralizedbookkeeping@kroger.com
to make the adjustment.
How often does the action panel come out?
Daily
If my recycler goes down, how do I process pick ups, loans, and balance tills?
You can still use the veribalance computer and jetscan money counter.
What is the number reason code of I can make it right on the short price adjustment report
8