Action/Reason
New hire
HIR.NPS
What is the effective start date of a part-time new hire?
First physical day worked.
What is the action reason for a re-hire? Mention any.
REH.REH (Re-hire)
REH.RST (Reinstate-policy)
REH.RTR (Retiree re-hired)
Can a document from list B on the I9 be entered on the List C section?
No, they must be annotated in their corresponding section/list.
New hire
First day physically worked. Sick/vacation/ATO does not count.
Additional Job Record
HIR.ADL
What are the standard hours for a part-time employee?
0.01
Will a re-hire be given a new employee ID?
No, once an ID number has been assigned, it will remain the same.
No. It is the department's responsibility to verify and make updates to the PAF.
Transfer
The first day of the pay period the employee is transferring to.
Permanent Appointment Date
PRB.PRM
What is the employee class for a part-time employee?
Xtra/Temp
When re-hiring a retiree, besides the CEO New Hire Checklist, what other checklist is needed?
Rehiring a retired StanCERA member checklist.
What fields in section 1 of the I9 are optional? Mention all that apply.
Social security, email address, and phone number.
Termination
The day following the last paid day the employee worked. (full-time employees)
May vary for part-time ee's.
Retiree Re-hired
REH.RTR
What is the FICA status for a part-time employee?
Medicare only.
When is a memo needed when re-hiring?
When a department is re-instating a former employee.
What new documents/information is needed for part-time new hires?
• Conditional offer letter with wage, anticipated length of employment, and procedures for applying for open/permanent positions
• A copy of their job description
• The part-time/extra-help benefits summary
Retirement
The day approved by StanCERA
Step Increase Denied
DTA.SID
Mention both +0 and +1 departments.
PRT for +0 department
PR1 for +1 department
What is the best way to make sure a 'new hire' does not have previous Stanislaus County employment experience?
Check their job application and reference question #3.
What is the mission statement of the Stanislaus County Human Relations Team?
To create an environment that attracts, cultivates, and retains a world-class workforce.
LOA
The first day employee is going unpaid