Funding & BASICS
Families can receive up to $10,000 per State Fiscal Year. Name two situations when an additional $5,000 might be available.
What are residential treatment and involuntary loss of employment?
A 19-year-old adopted youth applies for PASSS. Under what condition would they still be eligible?
What is if they have a diagnosed physical, developmental, or mental/emotional disability?
The DCY 01050 is the main application form. What additional form is needed if a family is applying for extraordinary circumstances funding?
What is the DCY 01051?
A family refuses to complete the full BASICS. What should the Navigator do?
What is complete only the domains related to the child’s need, mark others as “Not Challenging,” and document “PASSS/Family Would Not Complete at This Time”?
Who conducts the final review of each PASSS application before submission?
Who is the Regional Coach?
PASSS funds are available regardless of adoption type, except this one. Why do you think this exception exists?
What is a stepparent adoption (because the child is already legally integrated into a parent’s household without the same financial/legal complexities)?
The disability requirement for PASSS can be met if the condition existed before adoption or developed after adoption under what circumstance?
What is if it can be directly attributed to the child’s pre-adoption background or medical history?
A Navigator receives a paper application. Within how many business days must it be scanned and sent to the Regional Coach?
What is three business days?
Why must Navigators inquire about FCFC involvement for residential treatment applications?
What is because FCFC coordinates intensive services and must be connected before PASSS funds residential treatment?
Which regional role maintains the PASSS Tracker in SharePoint at all times?
Who is the Regional Coordinator?
Why does the PASSS fiscal year matter when families apply for funding, and when does it run?
What is that funding resets annually (July 1 – June 30), so timing affects eligibility for available funds?
Give two examples of impairments that would qualify as a physical disability under PASSS rules.
What are vision/speech/hearing impairments, congenital or disease-related orthopedic impairments, amputation, or impairments caused by chronic health problems?
If a Navigator can’t locate a Provider ID for a family in SACWIS, what is the next step?
What is notify the Regional Coach, who will contact DCY or create a new Provider ID?
If a Navigator can’t answer a provider’s PASSS-related question, what’s the proper referral route?
What is refer them to PASSS@childrenandyouth.ohio.gov and create an “Other/Info Only” intake?
In the event of a withdrawal request, what three people/groups must the Regional Coach notify?
Who are the PASSS Program Lead, Regional Coordinator, and Navigator?
Which agency currently administers PASSS, and when did this change occur?
What is the Ohio Department of Children and Youth (DCY), effective July 1, 2022?
Why do Navigators need to check if a child with significant behavioral health needs on Medicaid is enrolled in OhioRISE before pursuing PASSS?
What is because OhioRISE may already cover those services, and PASSS is a last-resort funding source?
Why is it important to check SACWIS before creating a new intake when a PASSS application arrives?
What is to avoid duplicating cases and ensure the same Navigator continues with an existing family?
A family hasn’t responded after four contact attempts over 20 business days. What procedure should the Navigator follow?
What is A1 (no initial contact) or A2 (no follow-up) per Procedure 7.05, depending on the stage?
Why must a paper application still be entered into SACWIS, even if withdrawn?
What is to ensure complete records of all family submissions and documentation for accountability?
PASSS is intended to assist families when what specific condition is true regarding other supports?
What is when other sources of assistance are inadequate or unavailable to meet the child’s needs?
Imagine a family applies for PASSS but their child’s disability is not documented by a professional evaluation. What is the likely outcome?
What is the application will be delayed or denied because PASSS requires an assessment or evaluation to verify need?
DCY has 45 days to review an application. During this time, what role does OhioKAN play regarding updates to the family?
What is OhioKAN only informs families of submission, while DCY communicates approval/denial?
How should Navigators handle missing documentation sent by a family via e-mail?
What is upload it to SACWIS within two business days, documenting with an activity log, and request each document as a separate attachment?
Regional Coaches are the contact point for DCY in their region. Why is this important for the Navigator role?
What is because it ensures consistent, accurate communication and prevents Navigators from making eligibility determinations themselves?