Workday Supplier Record
What does the Supplier ID reference on the supplier record?
What is the unique identifier assigned to each supplier in Workday?
This Supplier ID is automatically generated by Workday and is used to track and manage supplier records across various business processes, such as invoicing, payments, and reporting.
Where on the supplier record references "Invoice Any Supplier"?
What is under the Invoices and Payments tab within the Supplier record?
The "Invoice Any Supplier" checkbox or setting is located under the Invoices and Payments section and controls whether users can create invoices for any supplier or only those with established business relationships.
What is another name for a supplier?
Vendor
What does Workday FDM reference?
P
What is the Financial Data Model, Workday’s framework for organizing and standardizing financial data like accounts, cost centers, and other dimensions?
The FDM defines how financial data is structured in Workday to ensure consistent reporting, transactions, and integration across modules.
What is a p-card?
A corporate credit card with restrictions used to make business related purchases.
Does the Supplier ID reference the remit-to connection?
What is no - the Supplier ID references the overall supplier record, not the specific remit-to connection?
The remit-to connection is configured separately within the supplier setup and determines where payments are sent, but it is not directly referenced by the Supplier ID.
How many payments will populate on the supplier record?
Workday displays the 10 most recent payments on the supplier record.
To view additional payments, you must run a detailed payment report like “Find Supplier Payments.”
What is another name for a supplier?
Vendor
What is Company, Cost Center, Product, Reporting Division, and Spend Category?
These are the key dimensions that make up the Workday Financial Data Model (FDM) string.
What system(s) is used to request reimbursement for expenses incurred personally?
Workday
PeopleSoft Quick Invoice (>$500)
What does the address reference on the supplier record?
What is the supplier’s main business or headquarters address used for general correspondence, not payment?
In Workday, the address on the supplier record typically refers to the primary business address. Remit-to addresses for payments are configured separately under remit-to connections.
What is the Supplier Connections tab on the supplier record?
What is the section that lists all the remit-to addresses and payment methods associated with the supplier?
The Supplier Connections tab shows the different payment connections set up for the supplier, such as multiple remit-to locations, banking details, and how payments should be routed.
What information is needed to setup a supplier?
- Supplier Add/Update Request Form
- W9
- Banking information (voided check or letter from Bank, or invoice containing banking details)
What elements should an invoice contain?
- Supplier Name and Address (Remittance Info)
- Invoice Date
- Invoice Number
- Due Date or Payment Terms
- Amount Due
What system is used to reconcile your p-card charges?
US Bank Access Online
What does the Supplier Overview reference in Workday?
What is a summary view of key supplier information, including status, contacts, addresses, remit-to connections, and recent activity?
The Supplier Overview provides a consolidated snapshot of the supplier record, making it easy to review essential setup and transactional details at a glance.
What does the Order-From Connections reference?
What is the supplier location or address where purchase orders are sent?
The Order-From connection specifies the address or site the organization uses to send purchase orders, distinct from remit-to addresses used for payments.
What form is used to document foreign suppliers?
W-8
What type of invoice cannot be processed in ePro?
- Anything with a Purchase Order (PO)
- Donations
- Reimbursements
- Government Payments
- Benefits
- Legal Settlements
- Board of Director Compensation
Name 2 types of expenses disallowed per P-card and Expense policy?
- Donations
- Personal Expenses
- Vehicle/Fleet Repairs & Maintenance, Fuel (unless rental car)
- Services (work done premises)
- IT Software/Equipment
What is the Attachments tab for?
What is a place to store supporting documents related to the supplier, such as W-9s, contracts, or setup forms?
The Attachments tab allows users to upload and view documents that are important for supplier validation, compliance, or internal reference.
What does the Tax Information tab reference?
What is the supplier’s tax-related details, including tax ID numbers, tax classifications, and exemption status?
The Tax Information tab stores crucial tax data used for compliance, reporting, and proper tax withholding during payment processing.
What are two types of individuals paid by Accounts Payable that are not suppliers?
Employees
Customers
What is not considered an invoice and requires an ePro Form?
- Quotes
- Statements
- Legal Documents
- Any document missing key payment details
In US Bank Access Online, what items are required to complete your expense report submission?
- Receipt
- Business Purpose
- Account/GL coding
- Approval by cardholder
- Approval by Manager