Payroll Training Day 1

Pay Policy

100

Whose responsibility is it to completely and accurately report all time worked?

Employees

200

Who is not eligible for overtime?

Exempt employees

300

If an employee has any questions about their pay, who should they contact?

2 answers

• Your Supervisor
• Human Resources Shared Services (HRSS) 1-877-272-1999

400

If you are instructed to violate the Pay Policy, or if you become aware of a violation of the Pay Policy, you should report it immediately to any of following:

(3 areas)

• Management, or
• Any member of Human Resources, or
• Compliance & Ethics Hotline [phone]

500

Name 4 of the 5 Pay Policy Violations

• Fail to report or inaccurately report time worked. 
• Work off the clock, meaning perform work that is not reported on a timesheet. All non-exempt/overtime eligible employees must report all time worked. Working off the clock is expressly prohibited.
• Falsify a timesheet or improperly alter another employee's timesheet.
• Instruct an employee to incorrectly or falsely report hours worked.
• Allow or permit work off the clock.

Work Hours and Time Worked

100

When does the State Farm workday begin?

The State Farm workday begins at 12:01 a.m. each day and ends 24 hours later at midnight.

200

What is the overtime rate of pay?

The overtime rate of pay for non-exempt/overtime eligible employees is their “regular rate of pay" multiplied by 1 ½.

300

Give two examples of a "compressed workweek" schedule

4X10 or 9/80

400

What guidelines are in policy for areas who work with timeclocks/who should be setting these guidelines?

Business areas should set expectations for employees  taking into consideration work requirements, the location of the time clock,  and the time required to perform any necessary initial or concluding  activities, such as logging on/off a workstation.

500

What happens if an employee performed “Unapproved” Work Outside of Regular Work Hours?

They still need to be paid for the time spent performing the “unapproved” work. However, since management did not give their approval for the work to be performed outside of the employee’s regular work hours, the employee is subject to disciplinary action, including possible termination of employment.

Timesheet Completion

100

Who can help complete a timesheet when an employees direct supervisor is out for an extended leave?

Delegate/ Alternate

200

When an employee is on this scheduling system, they do not need a schedule template in T2

Verint

300

T/F It is required for managers to approve the timesheet at the end of a current pay period so that the employee will receive their pay

False,

Managers also have the ability to approve timesheets in T2 and are encouraged to approve the timesheet when possible, although it is not required.

400

What type of workweek is not an available option for non-exempt/overtime eligible employees working in California?

Compressed Workweek

500

Provide 3 examples listed in policy on why a timeclock employee would need to manually enter their time

• New Hires - First day  in the office, new hires will be unable to  use time clocks until they have registered their badge.
• An employee  starts/ends their workday  at a facility/area where a physical  time clock is not available.
• An employee  needs to adjust the time clock entry to account for time worked prior  to badging in (e.g. an  employee is stopped by a co-worker and engages  in business-related discussion prior  to the  employee badging in on the time  clock).
• Employees  are approved for longer meal periods (e.g.  Unit appreciation/business meal). In this situation, employees can manually  record the IN from the  meal period or adjust  the time clock entry if necessary.
• A time  clock is not working properly  and there is no other time  clock available.
• An employee forgets/loses  their badge            
  • Is issued a temporary badge - Do not register a temporary badge. Temporary badges cannot be used with the time clocks.
  • Is issued a new badge - The new badge  number will need to be registered before the employee can begin  using the time clock again.

Overtime Pay/ Flex Time

100

Typically, how many hours must an employee physically work to qualify for overtime and what is the overtime rate of pay?

In most states, the employee’s regular rate of pay is multiplied by 1 ½ for hours worked over 40 in a week.

200

Who is eligible for overtime?

• Part-time non-exempt/overtime eligible employees are eligible for overtime.
• Full-time non-exempt/overtime eligible employees are eligible for overtime.
• Exempt (salaried) employees are not eligible for overtime.

300

What timeframe would the employees flex time need be completed within? 

It’s preferable to take “flex time” off  without pay during the same week when the additional hours are worked. However, with management approval, it is  permissible to work additional hours in the first week of the pay period and  then take time off without pay in the second week of the same pay period to  offset some or all of the additional hours worked in the first week of the pay  period.

400

The prohibited practice of exchanging overtime pay earned for hours worked beyond 40 hours in the week for time off with pay in a future week, is called what?

“comp time” or “banking overtime”

500

It is acceptable to work additional hours and then take “flex time” off without pay, on another day WITHIN THE SAME PAY PERIOD as long what three requirements are met:

• The employee MUST receive pay for all hours actually worked during the pay period, 
• “Flex time” must be taken within the SAME PAY PERIOD when the additional hours are worked, AND 
• If the employee, for example, actually works more than 40  hours during the first week of the pay period, the employee MUST receive pay at  the employee’s overtime rate of pay for any hours worked beyond 40 hours during  the week, even if the additional hours worked are offset by taking “flex time”  off without pay in the second week of the pay period.

Resources

100

Adjustments made on an amended timesheet that impact banks or attendance points will not be reflected on the current timesheet until the manager completes what step?

Approving the amendment

200

Name the location that both the Shift Pay Worksheet for Exempt Employees and the Payroll Unpaid Absence Report for Salaried Employees (Exempt and Non-exempt) are located for employees to view

SF Forms

300

Partial day absences should be submitted on the Payroll Unpaid Absence Report even if they only have .50 hours in their PTO bank and exhaust hours for that day.  

False 

The form is to be submitted on the first full day of unpaid absence.

400

When would system generated hours decrease for a salaried/non exempt employee?

Those hours will adjust based on time reported on the timesheet. The purpose of System Generated Hours is to ensure the total number of hours sent to payroll for processing at the end of the pay period is at least equivalent to the employees standard hours. 

 

As entries are made on the timesheet, such as Worked or PTO, the total hours reported for System Generated Hours will decrease. 

500

What T2 paycode is not available for a salaried/non exempt employee to enter through a TOR?

Provisional Weekend