An ability to customize the way data is displayed for you in PeopleSoft
What is a Personalization?
100
The central ID for employees in the system. It is generated by the system and will be a number.
What is an EmplID or Constituent ID?
100
Created by the PeopleSoft requisition process this reserves funds so that another requisition can not request funds over a budgeted amount.
What is a pre-encumbrance?
100
These are now called Accounts in UTShare
How are Object Codes shown in UTShare?
100
How we will file timesheets under UTShare (PS), indicating only times that vary from regular work schedules.
What is exception time reporting?
200
UTARL, UTEP1, UTSA1, UTTYL, UTPB1, UTBRW and SAD01
What are the Business Units and SetIDs in UTShare?
200
A non-budgeted position that could have one or many multiple incumbents.
What is a Pooled Position?
200
An individual item on a tree.
What is a node?
200
These are now called Cost Centers
What is the equivalent of a Budget Group in UTShare?
200
These define the period of time in which people are paid, deductions are taken from paychecks, and in which payroll processing occurs, to list a few examples. Each has an associated annualization factor, which represents the number of times the period occurs in a year.
What is Frequency?
300
Identifier on tagged items and other designations in the Asset system
What is an Asset ID?
300
Adminstrative or business people in each department responsible for using UTShare tools to accomplish their general assignments.
What are the "front office" staff?
300
The system process using vouchers, purchase orders, and receipts that can automatically complete a task.
What is a three-way match?
300
An additional accounting period in the PeopleSoft Financials system, used to store adjusting entries (typically made between fiscal years by the University’s General Accounting Office);
What is the Adjustment Period?
300
The process that converts time entered in the PeopleSoft system into time that can be approved by the supervisor for processing by payroll.
What is time administration?
400
The abbreviation for the employee self-service portion of UTShare
What is ESS?
400
The system-assigned number given to a particular job after it has been created in the PeopleSoft HR system.
What is a Position Number?
400
The individual components, or fields, that when combined defines the accounting structure. For UT Shared Systems it consists of Account, Department, Project, Fund, Cost Center, and Function.
What is a chartfield string?
400
An editing mechanism in PeopleSoft’s Accounts Payable and Purchase Order modules that defines what Chartfield values are valid in combination with each other.
What is a SpeedChart
400
It is made up of position creation, job posting, recruiting, interviewing and on-boarding.
What is the Talent Management process?
500
The place in PeopleSoft Financials where a manager will find financial transactions needing approval.
What is a worklist?
500
Referred to in PeopleSoft security and attached to a role, this identifies the particular PeopleSoft functionality that an individual is able to access.
What is a permission list?
500
Certain rules that govern which chartfield combinations are valid and which combinations are not.
What is a Combo Edit?
500
Used to relate expense data from general ledger accounts to resource objects. Also used map dollar amounts (referred to as rates) to business units.
What is Ledger Mapping
500
Linked to Job Codes these define the assigned duties and responsibilities that make up the work peformed by the employee.