Conference Planning & Booking
Q: What document helps organize tasks and deadlines for a conference?
A: Timeline or checklist
Q: Name a tool to systematically track participant registration.
A: Excel, Google Forms, or registration software
Q: What kind of participant needs include vegetarian or halal meals?
A: Dietary
Q: Who should you liaise with to confirm session times and AV needs?
A: Speakers
Q: What should participants receive so they know what to expect?
A: Pre-conference information
Q: Booking venues and services early helps avoid what?
A: Rush fees
Q: What is the sequence for monitoring participant status?
A: Invitation → Response → Payment → Confirmation
Q: Wheelchair access or hearing assistance are examples of what needs?
A: Accessibility
Q: Name one type of conference paper that must be prepared.
A: Program, handouts, speaker bios, or evaluation forms
Q: Name one key detail to include in pre-conference communications.
A: Event date, time, or venue
Q: Comparing quotes from vendors ensures what?
A: Value for money
Q: What must be issued once a payment is received?
A: Receipt
Q: Large-print documents or translations fall under which type of needs?
A: Administrative
Q: What must be done to documents before distribution?
A: Proofread and format
Q: What can help participants plan travel and attendance?
A: Directions or parking info
Q: Which team must approve major conference expenditures?
A: Management
Q: What should be sent to participants after registration is confirmed?
A: Confirmation email or letter
Q: When should participant special requirements be collected?
A: During registration
Q: What ensures conference materials are ready on time?
A: Event timeline
Q: Why is timely communication important?
A: Reduces confusion
Q: Booking and budget decisions must comply with what?
A: Organizational policies
Q: Tracking participants prevents what issue?
A: Overlooked attendees
Q: Communicating participant needs to vendors ensures what?
A: Their needs are met
Q: AV requirements can include microphones, projectors, and what else?
A: Screens or clickers
Q: Which channels can be used to send pre-conference information?
A: Email, printed letters, or event platforms