Calendar Invites
DORs, Subs, Project Support, QAQC, Calendars, John Carter
What is having the correct team members on an invite?
1 Full, 2, Half, 12 Specs
What is having the correct count of printed documents required for the submission?
A formal meeting between the team members between submissions
What is a coordination meeting?
Phone, Text, Teams, Email
What is being available and responsive to your teams (DORs, Project Support, QAQC, Estimating, Etc.)
Client Comments
What is having the team be proactive in responding to client comments in a trackable format?
Buffer Day
What is the time needed for Project Support to get a submission ready to print?
Cost Estimate, Calculations, Cutsheets, Tortoise, Shrimp, Client Review Comments, Etc.
What is having a correct list of appendices that PS needs to attach?
ProdPS, QAQC-EST
What is including the correct team on communication instead of one individual?
Project Number
What should be in the subject line of every email?
A/E Checklists
What are required for every VA submission?
Mickey Mouse, COR
123 Disney Drive,Engineer Building, Suite 43
Orlando, FL 98765
What is a correct mailing address for the recipient of submission hard copies?
Action Register
What is project information should match between the action register and the calendar invite for project name, status, VA Project Number, and date?
Ken Noel
Who is the COD that has request to be included on coordination meetings?
CO & CS
Who should be copied on every email/invoice/submission to the COR?
Review Meetings
What is giving each discipline enough time to review their submission documents with the client?
(123)-456-7890
What is a correct phone number for the COR/client?
CO, CS, COR, Others
Who is the team that should receive the electronic submission and are they listed correctly in Newforma?
Sheet Index
What is a list that should be coordinated in advance of to QAQC or ship ready?
Subconsultants
What is empowering your team to communicate directly with outside subs, i.e. architecture to structural?
Responsiveness
What is respond within 24 hours to a client email?
Newforma, Submittal Exchange, Other
What is the singular method for electronic transfers?
SPECS TO QA, To QA, FROM QA, SHIP READY, SUBMIT TO CLIENT
What are the 5 invites for each submission and the correct naming convention?
Phasing
What needs to be coordinated early across all disciplines so the set reads cohesively?
Notice that set is ready for PM review
What is reviewing and releasing set to project support in a timely manner for printing?
Changes in client team (CO, CS, COR)
What is keeping Newforma and Ajera upto date?