Child's File
This document records a child’s identifying information and emergency contacts.
Identification and Emergency Information (LIC 700.
This record documents health screening information for a staff member when required.
Health Screening Report (LIC 503).
A required form is missing from a child’s file. What should you do?
Determine which document is required, obtain or complete it as appropriate, and maintain it in the required location.
This document shows that the facility is licensed to provide child care.
The facility license.
This document identifies who may be authorized to pick up a child from care.
The child’s authorized representative or pickup information, recorded in the applicable child record.
This statement relates to an individual’s criminal record history for licensing purposes.
Criminal Record Statement (LIC 508), where applicable.
A document contains private information about an employee. Where should it be maintained?
In the appropriate confidential personnel record, when required. Staff/personnel file with access limited appropriately.
This notice explains parents’ rights in a licensed child care facility
Notice of Parents’ Rights (LIC 995), as applicable.
This document provides permission for emergency medical treatment when a child needs it.
Consent for Emergency Medical Treatment (LIC 627).
This record helps document information about a person employed at the facility.
Personnel Record (LIC 501), where applicable.
A document must be both maintained in a record and made available or displayed for families. What should you do?
Meet each applicable record keeping, posting, and distribution requirement.
Where it belongs: One requirement does not automatically replace another.
This information helps families know how to contact the appropriate licensing office.
The applicable licensing agency contact information or required notice.