ERSEA-5 Attendance Policy
If a child is unexpectedly absent and a parent/guardian has not contacted the program, within ______ of program start time, classroom staff must attempt to contact the parent to ensure the child's well-being and document the conversation in the data management system.
One hour
In addition to the IHCP, a child with a diagnosed allergy must have a signed _____________ on file.
Staff must document application of sunscreen on the _______________. All other topical ointment, lotions, creams, and sprays must be documented on OCFS form 7004.
Sunscreen Topical Log
At the time that breakfast, lunch, and snack are served, staff must enter _________ in Child Plus. This must be completed entirely and at each meal, including snack.
Meal attendance
Children are _______ but not forced to rest or nap.
Encouraged
If the child's parent or legal guardian does not respond to the initial call that was placed, a second call will be placed to the family by ______ of each day.
Noon
A copy of the Individualized Health Care Plan, and signed Individual Allergy and Anaphylaxis Emergency Plan OCFS 6029's when applicable, will be placed in the __________.
Classroom binder(s)
If medication is to be given on an as needed (PRN) basis, the parent will be contacted each day the medication was given. Staff must document the contact in Child Plus and on the ______________ on the day of service.
Log of Medication Administration
Staff may bring in their own food to eat during regularly scheduled lunch or break periods; however, the food must be eaten in designated break areas including offices, break rooms, or outside, and must never be eaten in the __________.
Classroom
Cribs and cots should be at least ____ feet apart. Staff must have immediate access to all children.
2
Home visit
Once the Center Manager develops the IHCP, the plan must be reviewed and approved (with signature) by the ______________ for all developmental, behavioral, or emotional conditions or by the ____________ for all physical, nutritional, or health related concerns.
Education Specialist (Jessica), Assistant Director of Health & Family Services (Amy)
When a medication or medication parental consent is discontinued or expired, a parent needs to come directly to the center to pick up the medication and the original medication forms will be placed in the child's file. This needs to be done within 1 week. Staff need to enter a detailed ___________ in Child Plus once the medication is picked up.
Case note
All hot foods must remain above ____ degrees Fahrenheit. Cold foods must remain below ____ degrees Fahrenheit.
140, 40
Best practice indicates that children should keep their shoes on. If a child is non-compliant with this, place the shoes by the _______ _____ to quickly grab them if there were to be an emergency reason to exit.
Evacuation bag
Other situations might occur that prohibit a child from temporarily attending program on a full time basis (i.e. medical conditions, children requiring intensive interventions, etc). In these circumstances, the Center Manager will contact the ERSEA Specialist to develop an _____________________.
Individualized Service Plan (ISP)
If any enrolled child is identified as having a disability covered under the ______________, the Education Specialist and any other pertinent staff will assess the ability of the program to meet the needs of the child and develop an IHCP in conjunction with the child's parents and primary care providers.
Americans with Disabilities Act
The Medication Consent Form needs to be renewed on every medication every _____ months.
Six
We must make safe ______ _______ available to children during the program day.
Drinking water
As per OCFS regulations, the maximum amount of time that a child may be asked to stay on their cot quietly to try to sleep is _____ minutes.
20
Staff will provide resources as needed for families to promote the importance of regular daily attendance. Staff are able to get free resources and handouts at the following link; ___________________
The program develops an IHCP for any child with a chronic ______, ________, ________, _________, or ________ condition expected to last 12 months or more and who requires health and related services of a type or amount beyond that required by children generally prior to entry into center-based services.
Errors are prevented by checking and documenting the following five items each time medication is given (the "Five Rights"):
Right child, right medicine, right dose, right time, right route of administration
Space your meals and snacks out so that there is a minimum of a ___ hour gap between a main meal and snack and a minimum of ___ hour gap between the two main meals.
Two hour gap between a main meal & snack, three hour gap between the two main meals
Staff must provide _____________ for children who do not need or want to rest or nap. Children unable to sleep during nap time shall not be confined to a sleeping surface (cot, crib, etc.) but instead must be offered a supervised place for __________.
Alternative quiet learning activities, quiet play