Policy, SOP or Job Aids?

Procurement

100

Price negotiations shall not be permitted before the end of the evaluation process.

Policy

200

Prior to an emergency, each Country Office should prepare a list of local and international suppliers that could provide previously identified, required goods during an emergency.

SOP

300

Conduct Annual Forecast, member states and Institutions prepare a projection of vaccine and syringe requirements through PAHO form 173

SOP

400

All individuals and entities directly or indirectly associated with the procurement function are responsible for protecting the integrity of the process and maintaining fairness and transparency in PAHO's treatment of all prospective providers

Policy

500

Create unfunded requisition (price estimate on freight, delivery date, insurance, and product availability).

SOP

Travel/Vacation

100

All Duty Travel must be approved in advance through the submission and approval of a Spend Authorization

SOP

200

Temporary Advisers and Members of Expert Committees, when approved by the Assistant Director (AD) at headquarters or the PWR in Country Offices, will be provided with the least expensive business class ticket when travel journey time exceeds 9 hours.

Policy

300

The number of official holidays is ten days per year except as otherwise decided by PAHO’s Director

Policy

400

(In November) HR Administrator, GSC sends a notification to all staff members requesting them to verify the correctness of their leave records. Requests to carry forward more than 15 days annual leave may be submitted to the Leave Manager, provided the 60-day carry-forward limit is not exceeded.

SOP

500

Staff members will be eligible to receive compensatory leave under this policy once emergency operations have been declared and until such time as determined by PAHO’s Director.

Policy

Hires/Classification

100

After the position has been submitted, if you are also the Compensation Finance Partner for your entity, click task in your Inbox to process the task.

Job Aids

200

All reclassification requests for occupied posts will be reviewed by HRM.

Policy

300

New employee also responsible for completing any online courses and training orientations required for the new position to perform tasks and assignments required in job description.

SOP

400

If cash advance for entitlement not approved, return Spend Authorization to Employee

SOP

500

Selection of staff is normally made on a competitive basis. However, a competitive selection process is not required where it is in the interest of the Organization to fill a vacant post by reassignment of a staff member without promotion.

Policy

Finance

100

Grant Managers are responsible and accountable to verify the accuracy of the information provided by the initiators and to verify the correct interpretation of policy

SOP

200

Individual files containing all key documentation must be maintained for each activity classified under the appropriate PMIS Module.

SOP

300

Fluctuations in exchange rates between the date a commitment (encumbrance) was raised in local currency and the date the invoice was received (delivery) and expensed are not considered as transaction or translation gains or losses.

Policy

400

Begin preparation of monthly financial position independently based on trial balance closed on the prior day and submit to the Director of PAHO

SOP

500

The primary sources of revenue are: Assessed Contributions, Voluntary Contributions, Procurement of Public Health Supplies and Miscellaneous Revenue.

Policy

Payroll

100

Complete all calendar entries for all the overtime hours worked or training hours completed in the week

Job Aids

200

The rates payable to international consultants are set out in Annex F(1). See also guidelines for determining remuneration of international consultants Annex E(1).

SOP

300

The base salary, post adjustment, staff entitlements, and all other Organizational charges are charged to the respective allotments associated to each post for fixed-term staff and allotments associated to each project for short-term (non post) staff.

Policy

400

Click the Benefit Change task to view task details. The Change Benefit Elections window displays.

Job Aid

500

For PAHO funded posts, POC charge is a standard percentage charged to all staff salaries which contributes to the projects approved by the Governing Bodies.

Policy