So, What Do You Do For Work?
Well written statements in this section of the position description are outcome based, and include the what, how, & why.
What is the Essential Functions section?
Example: “Oversees the front desk” vs “Oversees the front desk to ensure a welcoming environment for students and guests of the University by greeting people as they enter, maintaining a tidy and organized space, and providing supervision and guidance to student staff supporting the desk.
This is the educational requirement for A/P Faculty positions.
What is Master’s degree or equivalent combination of education and experience?
Bonus: What about Classified?
This process is separate from the position description, but must also be completed whenever your reason for PD update is Revision (or New Position) for Recruitment.
What is Critical Vacancy Review?
Select the correct workflow for Position Description approvals in University Life:
Unit+HR C&C
OR
Unit+Provost+HR C&C
What is Unit+HR C&C?
This role/user should be listed in the supervisor field for the position description workflow.
What is the position’s direct supervisor?
This should always be included in the documents section when you initiate a position description.
What is the unit org chart?
These two sections of the position description must be reflected in the job ad and on the matrix when recruiting for the position.
What are Education/Experience & Competencies/Qualifications?
Classification and Compensation will not provide salary information if position description is entered with this reason indicated.
What is Staff Project?
Select whether the following statement is True or False:
When position descriptions emphasize KSAO requirements more than Experience requirements, they are more likely to result in the recruitment of an early career professional who may require more extensive training.
What is True?
This is how often supervisors should review & maintain their team’s position descriptions to ensure they remain accurate and up-to-date.
What is annually?
Essential functions should be grouped together to represent at least __% of a position’s time and no more than __% of its time.
What are 5% and 50%?
Identify the common issue with the following qualifications:
What is subjective language?
Bonus: Can you name at least example of language that could be used instead?
Positions with the following types of funding, must be marked as this.
What is Restricted?
You are working with a supervisor in your unit on a position description for an administrative assistant position. Select the minimum qualification which is not well suited for this position.
What is “Demonstrated full time work experience typically obtained in 6+ years in student affairs or a related higher ed field”?
When a position is designated as a supervisor rather than an individual contributor, you must choose between these two levels of responsibility.
What are “supervises students and wage only” and “supervises staff and accountable for staff performance”?
Designated Position/Employee means:
What is: “Position has been designated by their supervisor and/or department head as necessary to the maintenance of operations and services to the university during emergencies. Employees in designated positions are required to work during an authorized closing”?
If a position must drive in order to complete its essential functions, these two requirements must also be included on the position description (and job ad if recruiting).
What are Valid Driver’s License and Motor Vehicle Check?
These two pieces of information are required in the Funding section of the position description.
What are Primary Budget Org and Primary Fund?
Select the correct statement:
When revising a position description for a position that has a current incumbent, the position description should be written for the position and based on operational and business needs.
OR
When revising a position description for a position that has a current incumbent, the position description should be written with the person in mind, and the functions and qualifications should reflect their particular skills and aptitudes.
What is “The position description should be written for the position and based on operational and business needs”?
In addition to recruitment, well written position descriptions are important for supervisors and employees to reference during this process.
What is performance management and evaluation?
Identify two issues in the following Position Summary:
Seeking an energetic and enthusiastic Assistant Director. He will serve in a team leadership capacity, supervising a team with benefitted staff and student staff, and providing support for the unit’s functions. The incumbent will report directly to the Associate Director and indirectly to the Director, and may act as the direct backup and support to the Associate Director.
Hint: there are more than two!
What are:
KSAOs stands for this.
What is Knowledge, Skills, Abilities, and Other Attributes?
If Classification and Compensation classifies a position as this, it will have a corresponding state pay band.
What is Classified Staff?
Select the verbs which are more often associated with A/P Faculty positions than Classified:
What are designs and creates?
There are five levels of Independence of Action that define how closely involved a position’s supervisor is in monitoring and assisting with the positions work. Name/describe two.