General Questions
The definition of Public Procurement
What is the acquisition of goods, services and works, by any method, using public funds, and executed by the procuring entity or on its behalf
When was the Public Procurement Act promulgated?
April 01, 2019
•Ensures fairness and transparency in the procurement process.
•Reviews the procuring entity’s recommendation for award of contracts above $30M (Tier 2).
•Creates and maintains a mechanism for the registration of contractors.
Who is the Public Procurement Commission (PPC)
Review and make recommendations to the Head of Entity for the award of contracts.
Ensure compliance with relevant policies, guidelines and procedures.
Review evaluation reports prepared by evaluation committees
Committee's mandate
The breaking up of one one large procurement into smaller units
What are splicing, slicing or fragmenting
Ensure that the benefit obtained for a given input of cash is expressed in general and not just financial terms.
Value for money
Goods, Services and Works not subject to the provisions of the Act are listed in the First Schedule of the Public Procurement Act, 2015 - Parts A and B.
What is an exclusion
Any person designated by the Minister pursuant to the FAA Act who is responsible for expenditure on any object in respect of which money has been appropriated.
Who is an Accounting Officer
Minimum number to be on a Procurement Committee
Five officers minimum
When is standstill period not required
When establishing a non-competitive framework contract.
If the procurement is required urgently.
The three approval tiers in GOJ public procurement system?
What is Head of entity, PPC and Cabinet
1. Promote integrity and engender public confidence in the public procurement process;
2. Encourage national growth through participation of SMEs.
3. Encourage participation in public procurement;
Objectives of the Act
The Procuring entity
The Public Procurement Commission
The Procurement Review Board
The Financial Services Commission
Judicial Review
What is the complaints and appeals process?
Established thresholds that falls under the remit of the Procurement Committee
J1.5M - $J30M
The conditions under which a procurement can be cancelled after acceptance
‐The bidder is disqualified or excluded under the regulations.
‐The bidder is involved in corruption.
‐The bidder has an unfair competitive advantage or conflict of interest.
•Corruption
•Unfair competitive advantage
•Conflict of interest
What is conditions under which suppliers can be excluded from procurement proceedings.
The four main documents that governs Public Procurement in Jamaica
What is the:
Constitution
Public Procurement Act
Public Procurement Regulations
Public Procurement Manual
Head of Entity
Public Procurement Commission
Cabinet
Contract approving authorities
Structure of the Procurement Committee
Chairman
Senior Financial Management Personnel
A maximum of six (6) appropriately qualified Officers
Measures of confidentiality to be taken in case of (at least 3)
•National security or defence •Hearing contrary to law •Impeding law enforcement •Prejudice commercial interests •Impeding fair competition
Demands acting as fast as possible, utilizing minimum resources, to obtain the desired result, and also without unreasonable costs for suppliers.
Efficiency
Pursuant to the second schedule of Regulation 2018, what are the established contract approval limits for tier 1-3?
Tier 1 (HOE)- any value not exceeding 30M
Tier 2 (PPC) - exceeding 30M up to 60M
Tier 3 (Cabinet)- exceeding 60M
The methods used in public procurement
What are single source, restricted Bidding, national competitive bidding and international competitive bidding
Explicitly excluded from the Procurement Committee
Who are the Internal Audit Personnel, the Chairman of the Board and Head of Procuring Entity
An officer can be fined up to j$1 million and or up to six months imprisonment
Prohibited disclosure: