MicroPurchase Threshold
An SFA has 20 transactions with a national retailer for grocery items, cases of water, and loaves of bread, with 0 transactions with other similar vendors in the area
What is equitable distribution?
An SFA purchases a $20,000 dishwasher and obtains one quote from a vendor, but no additional quotes from other vendors
What is less than two quotes obtained?
An SFA goes into contract with an online cooperative, or Group Purchasing Organization [GPO]. The GPO procures vendors without conducting forecasting methods or Cost Price Analysis with the SFA.
What is improper contract procurement?
An SFA purchases cafeteria tables and chairs in one transaction for $10,500 from a vendor
What is exceeding the micro-purchase threshold limit?
An SFA obtains responses from 3 different vendors. They provide justification of the desire to keep vendors local and award the vendor with the highest price.
What is the wrong vendor awarded?
The SFA's invoices indicate the items purchased off formal contract do not match price or item specifications in the awarded contract.
What is SFA did not perform contract management to ensure the vendor complied with the terms and conditions of the awarded contract?
SFA utilizes pest control vendor for monthly pest service. The SFA had 10 monthly transactions with the vendor at $300 a month.
Planned, routine services require a different procurement method
An SFA renews their annual branded software subscription for their POS. They did not verify that no other vendor is allowed to provide the updates without voiding the warranty before renewing the subscription.
What is not submitting for sole source approval?
Child Nutrition purchases equipment off a district procured contract. The contract is missing formal contract requirements such as required clauses, advertisement, evaluation criteria.
What is not compliant with CN formal procurement procedures
SFA purchases 3 dishwashers costing $9,000 each. The purchase was broken out as three separate transactions, each invoice totaling to $9,000
What is circumventing the procurement process?
An SFA purchases a $20,000 dishwasher though a purchasing cooperative vendor website/online purchasing system. They did not contact vendors outside of the online purchasing system for additional quotes.
What is less than two quotes obtained?
The SFA did not conduct (and/or did not provide documentation of) cost price analysis prior to solicitation.
What is not conducting a cost/price analysis prior to soliciting?