Types of Procurements
Purchase for $7,500.00 or less, without competition can be made from?
Local vendor
How many quotes are required to make purchases over $5,000 (from a non-local vendor)
Three quotes
Five members of the Procurement Team
Alicia, Natalie, Brenda, Luz, Sally, Darlene, AJ, Jason, Leo
The maximum allowed for a single transaction on the P-Card.
$1,000
What is the appropriate supporting document(s) for a requisition
Quote(s)
The type of procurement where goods and services are only available from one vendor.
What is a sole source purchase
What document is required to begin a formal solicitation process?
Project Authorization Form
Which Procurement team members manage the
P-card?
Natalie Richmond & Luz Bartra
Name a prohibited use of the P-card
personal use, per diem, circumventing the procurement by splitting transactions
What does the vendor need to have before delivery of goods and services to the City?
A purchase order
What method of procurement is used when price is not the sole factor but rather the best value to the City?
Request for Proposal (RFP)
What form is used when a department has an unforeseen or urgent threat to the safety of residents?
An Emergency Form
Which smooth talking Procurement team member is well known in every City Department?
Adriel Brown
What should you do if you lose your P-card or if you have fraudulent charges on your card?
Notify the P-card Administrator during office hours, or call Truist after hours.
Name three methods of competitive procurement
IFB, RFP, RFQ, Request for Quotes
Method of procurement where the City was not a participant in the competitive process but benefits from the use of a competitively awarded agreement.
Piggyback
Section 2-413(6)
What 3 documents are needed to support a sole source purchase?
Sole source authorization form, quote from vendor, sole source letter from vendor
Who is known as the Dean of the Procurement Department?
Natalie Richmond
How many days do you have to code a transaction after it's posted to the account?
7 days
Name three services that are exempt from competition
advertising, veterinarian fees, goods for resale, membership in organizations, permit fees...
Section 2-413(11)
Method of procurement that requires a 4/5 vote of the Commission
Best Interest of the City
Section 2-413(8)
In a solicitation document, what describes to the vendor the City's needs?
Scope of Work
Which Procurement team member is primarily responsible for construction, and name two departments that he/she is responsible for?
Brenda Martin
Engineering, Utilities
Making two or more purchases from the same vendor totaling more than $1,000, less than 14 days apart.
Order splitting (splitting the purchase)
What is the meaning of BAFO?
Best and Final Offer